Facilities & Event Operations Coordinator

JLL; Petaling Jaya; On-site; MYR 67,000 - 100,000; Full time

Job summary

JLL in Petaling Jaya is seeking a Facilities Event/Hospitality Coordinator to plan, organize, and execute events within our facilities on site. You will manage budgets, liaise with clients and vendors, and ensure smooth on‑site operations from setup to teardown.

The role requires a Diploma in Hospitality or Facilities Management and at least 3 years in facilities management, with fluency in Bahasa Malaysia and English. On‑site work with a focus on high‑quality service is essential.

Qualifications

• Diploma in Hospitality or Facilities Management required.
• Minimum 3 years in facilities management or building operations.
• Fluent in Bahasa Malaysia and English.

Responsibilities

• Develop event concepts, manage budgets, and coordinate all logistical aspects, including venue selection, catering, entertainment, and technical equipment.
• Conduct facility walk‑throughs and tours, plan seating arrangements, and ensure venue setup aligns with event requirements.
• Communicate with clients to understand needs, secure and coordinate with vendors, and manage contracts.
• Oversee setup, operation, and troubleshooting of audio‑visual equipment and other technical aspects of events.
• Act as main point of contact for clients and vendors on event day, resolve issues, and enforce facility policies.
• Track event expenses and income, prepare billing statements, and maintain event‑related databases.
• Coordinate with maintenance staff for pre- and post‑event checks, ensure safety and regulatory compliance.

Skills

Event coordination

Budget management

Vendor management

Communication

Under pressure

Education

Diploma in Hospitality Management

Diploma in Facilities Management

Tools

Audio-visual equipment operation

Job description

JLL in Petaling Jaya is seeking a Facilities Event/Hospitality Coordinator to plan, organize, and execute events within our facilities on site. You will manage budgets, liaise with clients and vendors, and ensure smooth on‑site operations from setup to teardown.

The role requires a Diploma in Hospitality or Facilities Management and at least 3 years in facilities management, with fluency in Bahasa Malaysia and English. On‑site work with a focus on high‑quality service is essential.