Administrative Officer: Programs, Ops & Coordination

Jones Lang LaSalle Incorporated; Seberang Perai; On-site; MYR 42,000 - 66,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) seeks an Administrative Officer to provide comprehensive administrative, operational, and program coordination support across the organization in Malaysia. You will act as a central point of contact, coordinating stakeholders, managing calendars, and supporting process improvements.

The role emphasizes collaboration with internal teams and external partners, budget tracking, vendor coordination, and event support, with a focus on accuracy and

Qualifications

• Diploma or degree in Business Administration, Office Management, or related field.
• Minimum 3 years of relevant experience in administrative support, program coordination, or office management.
• Experience in project coordination or project management is an added advantage.

Responsibilities

• Provide day-to-day administrative support, including calendar management, meeting coordination, and document preparation.
• Coordinate logistics for visitors, travel arrangements, venue bookings, and conference room management.
• Maintain program documentation, databases, reports, and filing systems with accuracy and confidentiality.
• Prepare presentations, dashboards, and management reports for various stakeholders.
• Coordinate and monitor program timelines, milestones, action items, and deliverables to ensure on-time completion.

Skills

Communication

Microsoft Office

SharePoint

Education

Diploma or Degree in Business Administration, Office Management, or related field

Tools

Project management tools

Job description

Jones Lang LaSalle Incorporated (JLL) seeks an Administrative Officer to provide comprehensive administrative, operational, and program coordination support across the organization in Malaysia. You will act as a central point of contact, coordinating stakeholders, managing calendars, and supporting process improvements.

The role emphasizes collaboration with internal teams and external partners, budget tracking, vendor coordination, and event support, with a focus on accuracy and