Administrative & Projects Coordinator

JLL; Kulim; On-site; MYR 33,000 - 58,000; Full time

Job summary

The Administrative Officer at JLL in Kulim, Malaysia, provides comprehensive administrative and program coordination support to ensure smooth business activities and events. You will manage calendars, deliverables, and cross-functional communications as a central contact for teams and external partners.

Ideal candidates hold a diploma or degree in business administration or office management, with 3+ years in admin or coordination. Strong English, MS Office, and SharePoint skills are essential.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or related field.
• Minimum 3 years of relevant experience in administrative support, program coordination, or office management roles.
• Experience in project coordination or project management is an added advantage.

Responsibilities

• Provide day-to-day administrative support, including calendar management, meeting coordination, and document preparation
• Coordinate logistics for visitors, travel, venue bookings, and conference room management
• Maintain program docs, databases, reports, and filing with accuracy and confidentiality
• Prepare presentations, dashboards, and management reports for stakeholders
• Coordinate and monitor program timelines, milestones, action items, and deliverables
• Organize meetings, prepare agendas, record minutes, and follow up on actions
• Support employee engagement activities, training sessions, and corporate events
• Track project progress and flag risks or delays to stakeholders
• Serve as central contact for cross-functional teams and external partners
• Manage program communications and ensure timely updates
• Collaborate with internal teams and vendors for program execution
• Track budgets, invoices, and purchase requests; coordinate vendor management
• Assist with expense tracking and financial reconciliation
• Ensure compliance with policies and procurement procedures
• Identify opportunities to improve administrative processes and efficiency
• Recommend and implement best practices for workflow optimization

Skills

Communication

Office management

Project coordination

Education

Business Admin degree

Tools

Microsoft Office

SharePoint

Project management tools

Job description

The Administrative Officer at JLL in Kulim, Malaysia, provides comprehensive administrative and program coordination support to ensure smooth business activities and events. You will manage calendars, deliverables, and cross-functional communications as a central contact for teams and external partners.

Ideal candidates hold a diploma or degree in business administration or office management, with 3+ years in admin or coordination. Strong English, MS Office, and SharePoint skills are essential.