Production Administrator

Phabritek Sdn. Bhd.; Batu Kawan; On-site; MYR 33,000 - 58,000; Full time

Job summary

Phabritek Sdn. Bhd. in Malaysia is seeking a detail-oriented administrative professional to manage employee attendance and leave processes in a manufacturing setting.

The role requires a Diploma in Business Administration or Office Administration and strong Excel skills to ensure accurate data entry and reporting. Fresh graduates are encouraged to apply. The successful candidate will support supervisors, coordinate PPE and uniform inventory, and assist with meetings and training sessions while

Qualifications

• Diploma in Business Administration or Office Administration.
• Proficient in Microsoft Excel for data entry and reporting.
• Confidentiality in handling employee information.
• Detail-oriented with high accuracy in record-keeping and reporting.
• Able to multitask and work independently in a manufacturing environment.
• Fluent in Malay, English and Mandarin (written and spoken) preferred.

Responsibilities

• Prepare and maintain daily, weekly and monthly attendance reports for production employees.
• Monitor attendance, punctuality, overtime and absenteeism records.
• Update and maintain attendance data accurately in the system.
• Process and track leave applications, including annual, medical, emergency and unpaid leave.
• Ensure leave records are updated and maintained accurately.
• Support supervisors and management in disciplinary investigations and follow-up actions.
• Coordinate the issuance and replacement of lockers, jumpsuits and PPE for production staff.
• Maintain inventory records of uniforms and coordinate replenishment when necessary.
• Prepare reports, spreadsheets and documentation as required by management.
• Assist in organizing departmental meetings, training sessions and employee activities.
• Perform any other ad hoc duties as assigned by superior.

Skills

Excel proficiency

Education

Diploma in Business Administration

Job description

Prepare and maintain daily, weekly and monthly attendance reports for production employees.

Monitor employee attendance, punctuality, overtime and absenteeism records.

Update and maintain employee attendance data accurately in the system.

Process and track employee leave applications, including annual leave, medical leave, emergency leave and unpaid leave.

Ensure leave records are updated and maintained accurately.

Support supervisors and management in disciplinary investigations and follow-up actions.

Coordinate the issuance and replacement of lockers, jumpsuits and other required PPE for production staffs.

Maintain inventory records of uniforms and coordinate replenishment when necessary.

Prepare reports, spreadsheets and documentation as required by management.

Assist in organizing departmental meetings, training sessions and employee activities.

Perform any other ad hoc duties as assigned by superior.

Job Requirement:

Diploma in Business Administration, Office Administration or a related field; fresh graduates are encouraged to apply.

Proficient in Microsoft Excel, including data entry, reporting, formulas and spreadsheet management.

Ability to maintain confidentiality of employee information.

Detail-oriented with strong accuracy in record-keeping and reporting.

Able to multitask and work independently in a fast-paced manufacturing environment.

Fluent inMalay,EnglishandMandarin (written and spoken) is highly preferred to effectively communicate with our diverse client base and stakeholders.