ADMINISTRATIVE SUPPORT

TE CONNECTIVITY OPERATIONS SDN. BHD.; Penang; On-site; MYR 40,000 - 60,000; Full time

Job summary

TE CONNECTIVITY OPERATIONS SDN. BHD. is seeking a detail-oriented Office Administration professional to manage attendance, timesheets and payroll support in a fast-paced manufacturing environment.

Responsibilities include monitoring attendance, handling leave records, verifying timesheets, generating workforce reports, and providing daily administrative support to the operations team. Strong Excel and HRIS skills are essential.

Qualifications

• Diploma, certificate, SPM/STPM or equivalent qualification.
• 3-4 years of related work experience preferred.
• Experience in attendance management, timesheet administration or payroll support is an advantage.
• Proficient in Microsoft Excel and other Office applications.

Responsibilities

• Monitor and track employee attendance, clock-in/clock-out records, and shift schedules.
• Review attendance data and investigate discrepancies, missed punches, and attendance exceptions.
• Ensure attendance records are maintained accurately and updated in a timely manner.
• Process and maintain employee leave records per policies.
• Verify timesheets for accuracy and support payroll with attendance data.
• Generate reports on attendance, overtime, absenteeism and workforce metrics.
• Provide day-to-day administrative support to the operations team.

Skills

Excel

Time & Attendance

HRIS

Attention to detail

Communication

Organizational

Multitasking

Problem-solving

Education

Diploma/Certificate/SPM-STPM or equivalent

High School Diploma

AA degree or equivalent

Tools

HRIS software

Time & Attendance systems

Job description

Possesses expertise in office administration, actively facilitating office procedures, and playing a key role in ensuring smooth operations.

Job Requirements

Monitor and track employee attendance, clock-in/clock-out records, and shift schedules.

Review attendance data and investigate discrepancies, missed punches, and attendance exceptions.

Ensure attendance records are maintained accurately and updated in a timely manner.

Key Responsibilities

Attendance Management

• Monitor and track employee attendance, clock-in/clock-out records, and shift schedules.

• Review attendance data and investigate discrepancies, missed punches, and attendance exceptions.

• Ensure attendance records are maintained accurately and updated in a timely manner.

Leave Administration

• Process and maintain employee leave records in accordance with company policies.

• Coordinate with employees and supervisors to ensure proper documentation and approvals for leave applications.

Timesheet Verification & Payroll Support

• Verify timesheets for accuracy, completeness, and compliance with company requirements.

• Support payroll processing by providing accurate attendance, overtime, and leave-related information.

• Resolve timesheet discrepancies and coordinate with relevant stakeholders when necessary.

Reporting & Compliance

• Generate regular reports on attendance, overtime, absenteeism, and workforce metrics.

• Ensure compliance with attendance policies, labor regulations, and internal Standard Operating Procedures (SOPs).

• Maintain accurate records and documentation for audit and operational requirements.

Administrative Support

• Provide day-to-day administrative support to the operations team.

• Assist with data entry, record maintenance, and workforce-related administrative activities

Requirements

Qualifications & Experience

• Diploma, Certificate, SPM/STPM, or equivalent qualification.

• Minimum2-3 years of experiencein administration, HR coordination, workforce administration, or operations support.

• Experience in attendance management, timesheet administration, or payroll support is an advantage.

Skills & Competencies

• Good proficiency inMicrosoft Exceland other Microsoft Office applications.

• Familiarity withTime & Attendance Systems, HRIS, or workforce management systems.

• Strong attention to detail and accuracy in handling employee records and data.

• Good communication and interpersonal skills.

• Strong organizational and time management skills.

• Ability to multitask and work effectively in a fast-paced manufacturing or operational environment.

• Good problem-solving skills and ability to handle confidential information professionally.

What your background should look like

Typically requires 3-4 years of related work experience. Requires high school diploma. Completion of an AA degree or equivalent is preferred.