Procurement & Sales Administrative Specialist

Fit Future Innovation Technology; Penang; On-site; MYR 36,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented Sales & Procurement Admin to support procurement and administrative operations. If you're organised, tech-savvy, and thrive in a fast-paced environment, we'd love to have you on board.

Urgent hiring for senior, entry level or fresh graduates. Mandarin proficiency is preferred. You will handle purchasing, procurement, admin tasks, vendor communications, PO processing, data entry in SQL systems, and support imports and shipments.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain, Logistics, or related field.
• 1–3 years of experience in purchasing, procurement, or administration (fresh graduates with relevant qualifications are welcome).
• Proficient in English and Mandarin (spoken & written) to liaise with China-based suppliers.
• Proficient in Microsoft Office; SQL or ERP experience is an advantage.
• Strong organisational, analytical, and multitasking skills with high attention to detail.

Responsibilities

• Review and process material requisitions.
• Prepare and issue Purchase Orders (POs) in the SQL system and follow up on order confirmations.
• Source suppliers, obtain quotations, negotiate pricing, and evaluate supplier performance.
• Monitor deliveries, coordinate shipments, and resolve purchasing or invoicing discrepancies.
• Maintain inventory levels by coordinating purchasing requirements with internal departments.
• Liaise with freight forwarders, logistics providers, and customs agents to ensure timely imports.
• Monitor market trends and identify cost-saving opportunities.
• Ensure procurement activities comply with company policies and procedures.
• Manage vendor communications via phone, email, WeChat, and other communication platforms.
• Maintain purchasing records, supplier databases, contracts, and procurement documents.
• Reconcile purchase orders, delivery receipts, and supplier invoices.
• Review and archive import documents, commercial invoices, and Chinese-language shipping documents.
• Assist with general office administration, document preparation, and office supply management.
• Support management with administrative duties and maintain confidentiality of company records.

Skills

English

Mandarin

Education

Diploma or Bachelor’s Degree in Business Administration, Supply Chain, Logistics, or related field

Tools

SQL

ERP

Microsoft Office

Job description

Jora Malaysia is seeking a detail-oriented Sales & Procurement Admin to support procurement and administrative operations. If you're organised, tech-savvy, and thrive in a fast-paced environment, we'd love to have you on board.

Urgent hiring for senior, entry level or fresh graduates. Mandarin proficiency is preferred. You will handle purchasing, procurement, admin tasks, vendor communications, PO processing, data entry in SQL systems, and support imports and shipments.