Procurement & Administrative Specialist

Image Magic Printing; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Annual Bonus

Medical Insurance

Overtime Pay

Compassionate Leave

Job summary

Jora Malaysia is seeking an Administrative & Procurement Coordinator to support purchasing, supplier liaison, and office administration. You will prepare POs, obtain quotations, maintain records, and assist in events while ensuring timely, compliant operations.

The role requires a diploma or equivalent, at least 1 year in admin, and proficiency in Word/Excel, with ability to multitask in a busy environment. WeChat and Taobao experience is a plus.

Qualifications

• Minimum SPM/Diploma or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
• Proficient in using Wechat and Taobao as part of the sourcing tools.
• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

Responsibilities

• Purchasing & Procurement: Prepare POs, source quotations, compare pricing and liaise with suppliers.
• Purchasing & Procurement: Verify documents and ensure goods meet specifications and PO terms.
• Purchasing & Procurement: Maintain supplier data and support cost-saving procurement decisions.
• Administrative Support: Maintain company records, manage office supplies, coordinate logistics.
• Administrative Support: Support events and collect outstanding payments from debtors.
• Administrative Support: Monitor inventory of office supplies and materials.
• Compliance & Continuous Improvement: Ensure activities comply with policies and protect confidential information.

Skills

Administrative experience

Independent worker

Detail-oriented

Team player

Education

SPM/Diploma

Tools

MS Word

MS Excel

WeChat

Taobao

Job description

Jora Malaysia is seeking an Administrative & Procurement Coordinator to support purchasing, supplier liaison, and office administration. You will prepare POs, obtain quotations, maintain records, and assist in events while ensuring timely, compliant operations.

The role requires a diploma or equivalent, at least 1 year in admin, and proficiency in Word/Excel, with ability to multitask in a busy environment. WeChat and Taobao experience is a plus.