Procurement & Admin Assistant

Image Magic Printing; Kuala Lumpur; On-site; MYR 22,000 - 33,000; Full time

Job summary

Jora Malaysia is seeking an Administrative Assistant to support purchasing, procurement, and general office administration in Kuala Lumpur. The role requires a minimum of SPM/Diploma and at least 1 year in an admin role, with proficiency in Word/Excel and familiarity with WeChat and Taobao for sourcing.

The candidate should be organized, detail-oriented, able to multitask, and work well both independently and within a team to meet deadlines.

Qualifications

• Minimum SPM/Diploma or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
• Proficient in using Wechat and Taobao as part of the sourcing tools.
• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

Responsibilities

• Purchasing & Procurement: Prepare POs, source quotations, compare pricing and lead times, liaise with suppliers, verify documents, coordinate with departments, resolve discrepancies, maintain supplier databases, and source alternative suppliers.
• Administrative Support: Maintain company records, manage office supplies, coordinate courier services and office maintenance, support events, assist in debt collection and monitor inventory.
• Compliance & Continuous Improvement: Ensure activities comply with policies, maintain confidentiality, identify procurement efficiency improvements, perform other duties as assigned.

Skills

Administrative experience

Microsoft Word / Excel

Independent worker

Wechat / Taobao sourcing tools

Detail-oriented

Education

SPM / Diploma or equivalent

Tools

WeChat

Taobao

Job description

Jora Malaysia is seeking an Administrative Assistant to support purchasing, procurement, and general office administration in Kuala Lumpur. The role requires a minimum of SPM/Diploma and at least 1 year in an admin role, with proficiency in Word/Excel and familiarity with WeChat and Taobao for sourcing.

The candidate should be organized, detail-oriented, able to multitask, and work well both independently and within a team to meet deadlines.