Procurement & Admin Specialist

Image Magic Printing; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Annual Bonus

Medical Insurance

Overtime Pay

Compassionate Leave

Job summary

Jora Malaysia is seeking an Administrative and Procurement Assistant in Kuala Lumpur to support purchasing, documentation, and supplier coordination. The role emphasizes accurate PO creation, quotation gathering, and supplier liaison to ensure timely delivery and cost control.

The position requires 1 year in admin, strong Word/Excel skills, and the ability to work independently while collaborating with a team in a fast-paced setting. WeChat and Taobao sourcing experience is a plus.

Qualifications

• Minimum SPM/Diploma or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
• Proficient in using Wechat and Taobao as part of the sourcing tools.
• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

Responsibilities

• Prepare Purchase Orders (POs) in accordance with company procedures.
• Source and obtain quotations from suppliers for products, materials, and services.
• Compare supplier pricing, lead times, and product specifications to support cost-effective purchasing decisions.
• Liaise with suppliers regarding order placement, delivery schedules, product availability, and pricing.
• Verify purchase-related documents, including quotations, purchase orders, delivery orders, invoices, and credit notes.
• Coordinate with relevant departments to ensure goods received match purchase orders and required specifications.
• Assist in resolving discrepancies related to quantity shortages, damaged goods, pricing issues, or delivery delays.
• Maintain and update supplier databases, purchasing records, and procurement documentation.
• Source for alternative suppliers and support supplier performance evaluations when required.

Skills

Word & Excel

Independent work

Team collaboration

Sourcing tools (WeChat)

Education

SPM/Diploma or equivalent

Tools

WeChat

Taobao

Job description

Jora Malaysia is seeking an Administrative and Procurement Assistant in Kuala Lumpur to support purchasing, documentation, and supplier coordination. The role emphasizes accurate PO creation, quotation gathering, and supplier liaison to ensure timely delivery and cost control.

The position requires 1 year in admin, strong Word/Excel skills, and the ability to work independently while collaborating with a team in a fast-paced setting. WeChat and Taobao sourcing experience is a plus.