Procurement Operations – SPX Express

SPX Express; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

SPX Express in Kuala Lumpur is seeking an organized Administrative/Finance Operations Assistant to support day-to-day procurement, invoice processing, and data entry.

Ideal candidates hold a diploma and have 1–2 years in administrative or finance operations with strong Excel skills, attention to detail, and good communication abilities.

Qualifications

• Diploma in Business Administration, Finance, Accounting, Procurement, Supply Chain, or related field.
• 1–2 years of experience in administrative, finance operations, invoice processing, procurement support, or relevant operational support functions.
• Experience with invoice submission or processing is an advantage.
• Proficiency in Microsoft Excel, including basic formulas, filtering, and sorting.
• Strong attention to detail and ability to follow structured processes.
• Good organisational and time-management skills.
• Good communication and coordination skills.

Responsibilities

• Support day-to-day procurement and administrative operations (remove cash on delivery).
• Process and submit invoices and supporting documents accurately and on time.
• Support routine procurement and transaction processing activities.
• Coordinate with Finance, Fleet, and internal teams on invoice and transaction-related matters.
• Maintain accurate invoice, transaction, and procurement records.
• Perform routine data entry, document checking, filing, and record maintenance.
• Follow up on missing documents, pending approvals, and basic discrepancies.
• Support basic reports and trackers as required.
• Perform other administrative and operational tasks assigned by the lead or manager.

Skills

Attention to detail

Time management

Communication

Coordination

Excel proficiency

Education

Diploma in Business Administration/Finance/Accounting/Procurement/Supply Chain

Tools

Microsoft Excel

Job description

• Support day-to-day procurement and administrative operations (remove cash on delivery)
• Process and submit invoices and supporting documents accurately and on time.
• Support routine procurement and transaction processing activities.
• Coordinate with Finance, Fleet, and internal teams on invoice and transaction-related matters.
• Maintain accurate invoice, transaction, and procurement records.
• Perform routine data entry, document checking, filing, and record maintenance.
• Follow up on missing documents, pending approvals, and basic discrepancies.
• Support basic reports and trackers as required.
• Perform other administrative and operational tasks assigned by the lead or manager.

Job Description

Requirements

• Minimum Diploma in Business Administration, Finance, Accounting, Procurement, Supply Chain, or related field.
• 1–2 years of experience in administrative, finance operations, invoice processing, procurement support, or relevant operational support functions.
• Experience with invoice submission or processing is an advantage.
• Proficiency in Microsoft Excel, including basic formulas, filtering, and sorting.
• Good attention to detail and ability to follow structured processes.
• Good organisational and time-management skills.
• Good communication and coordination skills.