Procurement Admin Assistant (Mandarin Speaking)

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Private Advertiser is seeking a procurement professional to support purchasing activities in Kuala Lumpur. The role involves sourcing suppliers, negotiating terms, issuing POs, and ensuring on-time delivery.

You will maintain records, monitor stock levels, coordinate with warehousing, and help manage contracts and invoices. Strong communication, Excel proficiency, and the ability to multitask are essential.

Qualifications

• Diploma or degree in business administration, supply chain, procurement, or related field.
• 1–3 years of experience in procurement, purchasing, or administrative role (fresh graduates considered).
• Strong negotiation and communication skills.
• Good attention to detail and accuracy in documentation.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to manage multiple tasks and work under pressure.
• Strong organizational and time management abilities.
• Able to liaise effectively with suppliers and internal departments.
• Basic understanding of procurement processes and inventory management.

Responsibilities

• Source, evaluate, and negotiate with suppliers for goods and services.
• Issue purchase orders and ensure timely delivery of items.
• Maintain procurement records, invoices, and supplier contracts.
• Compare prices, quality, and terms to ensure cost-effectiveness.
• Monitor stock levels and coordinate with warehouse/store teams.
• Liaise with suppliers on pricing, delivery schedules, and product issues.
• Verify invoices and match with purchase orders for payment processing.
• Ensure compliance with company procurement policies and procedures.
• Assist in supplier performance evaluation and management.
• Prepare procurement reports and documentation for management review.
• Support administrative tasks related to procurement activities.
• Handle urgent or ad-hoc purchasing requests from departments.

Skills

Negotiation

Communication

Attention to detail

Multitasking

Organizational skills

Supplier liaison

Independent worker

Team player

Procurement documentation

Education

Diploma/Degree in Business Administration/Supply Chain/Procurement

Tools

Microsoft Office

Job description

Responsibilities

• Source, evaluate, and negotiate with suppliers for goods and services
• Issue purchase orders (PO) and ensure timely delivery of items
• Maintain accurate procurement records, invoices, and supplier contracts
• Compare prices, quality, and terms to ensure cost-effectiveness
• Monitor stock levels and coordinate with warehouse/store teams
• Liaise with suppliers on pricing, delivery schedules, and product issues
• Verify invoices and match with purchase orders for payment processing
• Ensure compliance with company procurement policies and procedures
• Assist in supplier performance evaluation and management
• Prepare procurement reports and documentation for management review
• Support administrative tasks related to procurement activities
• Handle urgent or ad-hoc purchasing requests from departments

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, or related field
• 1–3 years of experience in procurement, purchasing, or administrative role (fresh graduates may be considered)
• Good negotiation and communication skills
• Strong attention to detail and accuracy in documentation
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Able to manage multiple tasks and work under pressure
• Good organizational and time management skills
• Able to liaise effectively with suppliers and internal departments
• Basic understanding of procurement processes and inventory management
• Team player with a positive working attitude
• Able to work independently with minimal supervision