PROCUREMENT OPERATIONS EXECUTIVE

Two Points; Subang Jaya; On-site; MYR 78,000 - 108,000; Full time

Job summary

Two Points Malaysia is seeking a careful, organized Procurement Coordinator to manage merchandise sourcing, costing, and supplier communications. You will coordinate quotations, costing components, and purchase orders, ensuring specifications and deadlines are met while maintaining meticulous records.

The role requires attention to detail, strong English, and the ability to juggle multiple orders. Mandarin language skills are useful for China-based suppliers and you will work with finance,

Qualifications

• At least one year of experience in procurement, purchasing, merchandising operations, production coordination, logistics or order fulfilment.
• Strong numerical accuracy and confidence using Excel for costing, comparisons and trackers.
• Very attentive to details and disciplined about checking documents, artwork, quantities, specifications and deadlines.
• Persistent in supplier follow-up and able to escape problems early.
• Able to manage several orders and timelines at once without losing control of documentation.
• Familiarity with purchase orders, shipping terms, import documentation, freight coordination or China sourcing is an advantage.
• Good spoken and written English. Mandarin is useful for communicating with China-based manufacturers.
• Diploma, professional certificate or equivalent practical experience.

Responsibilities

• Request and compare quotations from local and overseas manufacturers based on consistent specifications.
• Calculate product, printing, packaging, freight, duty, tax and other landed-cost components; prepare accurate internal costing and margin checks.
• Negotiate pricing, minimum quantities, payment terms, production timelines and delivery arrangements.
• Prepare and maintain purchase orders, supplier confirmations, invoices, payment schedules, sample records and approval documentation.
• Confirm final product specifications, artwork, colour, material, dimensions, packaging, quantity and delivery details before production.
• Follow up samples, approvals, production progress and quality-control checkpoints according to the project timeline.
• Coordinate import documents, freight forwarders, customs-related information, shipment tracking and local delivery.
• Flag delays, cost changes, quality issues or specification discrepancies early, with clear proposed solutions.
• Maintain supplier records and evaluate performance based on price, quality, responsiveness and on-time delivery.
• Work closely with Product Sourcing, Account Servicing, Finance, suppliers and logistics partners until the goods are delivered and closed out.

Skills

Procurement experience

Excel

Attention to detail

Supplier follow-up

Multitasking

Purchase orders

Import documentation

English (written/spoken)

Mandarin (useful)

Diploma/certificate

Education

Diploma/Certificate or equivalent

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Requirements

• At least one year of experience in procurement, purchasing, merchandising operations, production coordination, logistics or order fulfilment.
• Strong numerical accuracy and confidence using Excel for costing, comparisons and trackers.
• Very attentive to details and disciplined about checking documents, artwork, quantities, specifications and deadlines.
• Persistent in supplier follow-up and able to escape problems early.
• Able to manage several orders and timelines at once without losing control of documentation.
• Familiarity with purchase orders, shipping terms, import documentation, freight coordination or China sourcing is an advantage.
• Good spoken and written English. Mandarin is useful for communicating with China-based manufacturers.
• Diploma, professional certificate or equivalent practical experience.

What good performance looks like

• Costings and purchase documents are accurate and submitted on time.
• Specifications approved by the client match the supplier order and final goods.
• Production and shipment status is visible, current and proactively communicated.
• Problems are identified early; there are fewer surprises, rush costs and delivery failures.
• Projects protect both client satisfaction and company margin.

Career direction

Potential development into Senior Procurement Executive, Procurement Manager, Supply Chain/Logistics Coordination or Project Operations, depending on performance and business needs.

Responsibility

We are looking for a careful, organised and persistent person to manage the operational side of merchandise procurement. Once a product is shortlisted or approved, you will coordinate quotations, costing, specifications, orders, production, shipping documentation and final delivery.

This role suits someone who enjoys keeping records accurate, following up firmly and making sure nothing falls through the cracks.

What you will do

• Request and compare quotations from local and overseas manufacturers based on consistent specifications.
• Calculate product, printing, packaging, freight, duty, tax and other landed-cost components; prepare accurate internal costing and margin checks.
• Negotiate pricing, minimum quantities, payment terms, production timelines and delivery arrangements.
• Prepare and maintain purchase orders, supplier confirmations, invoices, payment schedules, sample records and approval documentation.
• Confirm final product specifications, artwork, colour, material, dimensions, packaging, quantity and delivery details before production.
• Follow up samples, approvals, production progress and quality-control checkpoints according to the project timeline.
• Coordinate import documents, freight forwarders, customs-related information, shipment tracking and local delivery.
• Flag delays, cost changes, quality issues or specification discrepancies early, with clear proposed solutions.
• Maintain supplier records and evaluate performance based on price, quality, responsiveness and on-time delivery.
• Work closely with Product Sourcing, Account Servicing, Finance, suppliers and logistics partners until the goods are delivered and closed out.