Procurement Executive / Procurement Officer

Alpro Pharmacy Sdn Bhd; Seremban; On-site; MYR 28,000 - 50,000; Full time

Job summary

Alpro Pharmacy Sdn Bhd is seeking a procurement co-ordinator to create POs, monitor stock across warehouses, and keep product data up to date. You will liaise with suppliers, handle order issues, and support reporting tasks.

Fresh graduates with a relevant degree are welcome; strong Excel skills and Mandarin ability are advantages for a fast-paced procurement team in Seremban.

Qualifications

• Fresh graduates welcome; degree in relevant fields.
• ,
• Proficient use of Excel for data analysis and reporting.

Responsibilities

• Create and process purchase orders for products regularly.
• Check stock levels in all warehouses and highlight urgent low-stock items to the manager or supplier.
• Keep product information in the system updated on time.
• Follow up with suppliers every week to ensure deliveries are on schedule.
• Resolve issues when goods arrive with problems (price, quantity, damaged items, expiry, barcode).
• Handle internal tickets about product availability, expiry or complaints.
• Reply to emails from stores, suppliers and internal teams.
• Ensure supplier and product details in the system are correct (price, supplier name, order quantity, terms).
• Manage product returns and process credit notes.
• Work with the Category Manager to control purchasing within budget and handle recalls or consignment deals.

Skills

Microsoft Excel

Organizational skills

Communication skills

Mandarin speaker

Education

Diploma or Bachelor's Degree in Supply Chain, Business Administration, Marketing, BI or Analytics

Job description

Working Locations: HQ Office Bandar Sri Sendayan Seremban

Job Description:

• Create and process purchase orders for products regularly.
• Check stock levels in all warehouses and highlight urgent low-stock items to the manager or supplier.
• Keep product information in the system updated on time.
• Follow up with suppliers every week to make sure deliveries are on schedule.
• Solve issues when goods arrive with problems (wrong price, wrong quantity, damaged items, short expiry, barcode issues).
• Handle internal support tickets about product availability, expiry dates, or complaints.
• Reply to emails from stores, suppliers, and internal teams.
• Make sure supplier and product details in the system are always correct (price, supplier name, order quantity, contract terms).
• Manage product returns to suppliers and process credit notes.
• Work closely with the Category Manager to control purchasing within budget and manage special cases like product recalls or consignment deals.

Job Requirements:

• Preferable mandarin speaker.
• Welcome Fresh graduate with a Diploma or Bachelor's Degree in Supply Chain, Business Administration, Marketing related or Business Intelligence, Analytical or Statistic related
• Must be growth mindset and eager to learnt, use common sense, and stay committed to the job
• Proficient in Microsoft Excel (pivot tables, formulas, and data analysis)
• Strong organizational ability with attention to detail and accuracy
• Effective written and verbal communication skills for liaising with suppliers, outlets, and finance
• Able to manage multiple tasks and meet strict timelines
• Internship or project experience in administration, procurement, supply chain, or data/reporting functions will be an advantage.
• Interest or academic exposure in data reporting/analysis (Business Intelligence) to support procurement reporting tasks