Junior Procurement Executive

Career Wise; Bayan Lepas; On-site; MYR 45,000 - 60,000; Full time

Job summary

Career Wise is seeking a Procurement Executive in Bayan Lepas, Penang. The role involves preparing purchase orders, negotiating with vendors, and ensuring timely deliveries while collaborating across departments.

Applicants should possess a Bachelor's Degree in a relevant field, strong negotiation and communication skills, and at least 2-3 years of experience in purchasing or inventory management.

The position requires proficiency in English, Malay, and Mandarin and a positive working attitude.

Qualifications

• Bachelor's Degree in a relevant field.
• Proficient in English, Malay, and Mandarin.
• Computer literate with Microsoft Office skills.
• 2-3 years of experience in purchasing or related fields.

Responsibilities

• Prepare and issue purchase orders based on requisitions.
• Negotiate competitive pricing and terms with vendors.
• Track and monitor ETD of purchase orders to ensure timely delivery.
• Handle order discrepancies and returns.
• Maintain accurate procurement records.
• Collaborate with departments to anticipate purchasing needs.

Skills

Negotiation

Communication

Analytical skills

Microsoft Office

Education

Bachelor's Degree in Business, Supply Chain Management, Engineering or related field

Job description

Job Description

• Prepare and issue purchase orders based on purchase requisitions and ensure the timely follow-up with vendors for expected delivery dates (ETD).
• Sourcing and negotiate for the most competitive price in terms of quality, price, payment terms, deliveries and services with vendors
• Track and monitor the ETD of purchase orders to ensure timely delivery to meet target ETD requirements
• Handle order discrepancies, returns, and resolve any issues related to product quality or delivery.
• Maintain accurate records in the system, including stock items, supplier pricing, and supplier details.
• Ensure that all procurement data is up-to-date, accurate, and compliant with company standards
• Prepare daily purchasing reports, providing accurate and timely data on orders, deliveries, and any discrepancies.
• Follow up with vendors on ETD for Returned Merchandise Authorizations (RMAs) and require vendor provide the root cause and correction action.
• Collaborate with other departments such as finance, production, and warehouse teams to understand and anticipate purchasing needs.
• Participate in supplier audits to assess and ensure that suppliers meet the company's quality, compliance, and performance standards
• Continuously develop and improve the procurement processes to enhance efficiency, reduce costs, and ensure high-quality products.
• Adhere to all company procurement procedures, policies, and compliance regulations to ensure consistency and transparency in purchasing activities.
• Undertake other duties and responsibilities as assigned by the company, ensuring on-time completion and full closure of tasks.
• Ability to work independently.
• Provide guidance and mentoring to procurement executive as necessary to support their development.
• Take on more complex procurement tasks and vendor negotiations.
• Analyze purchasing data to identify cost-saving opportunities and improve procurement strategies.

Job Requirements

• Bachelor's Degree in Business, Supply Chain Management, Engineering or a related field
• Required language(s): English, Malay and Mandarin
• Computer literate with knowledge in Microsoft Office application
• Strong negotiation and communication skills
• Ability to work under pressure and extra hours, including weekend, if required
• Positive working attitude and able to communicate to all levels.
• At least 2-3 years of working experience in purchasing/inventory/material management in automation or related field is required for this position.