Procurement Executive - Procurement Officer

Alpro Pharmacy; Seremban; On-site; MYR 45,000 - 78,000; Full time

Job summary

Alpro Pharmacy is seeking a Procurement Executive to manage day-to-day purchasing activities, create orders, and monitor stock levels across warehouses.

You will work with the Category Manager to optimize spend, liaise with suppliers, and ensure data accuracy in procurement systems.

Qualifications

• Diploma or Bachelor’s in Supply Chain, Business Admin, Marketing or BI/Analytics.
• Growth mindset, eager to learn, committed.
• Proficient in Microsoft Excel (pivot tables, formulas, data analysis).
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication with suppliers, outlets, and finance.
• Able to manage multiple tasks and meet deadlines.
• Internship or project experience in procurement, supply chain or data/reporting is a plus.
• Interest in data reporting/analysis to support procurement reporting tasks.

Responsibilities

• Create and process purchase orders for products regularly.
• Check stock levels across warehouses and flag urgent low-stock items.
• Keep product information in the system up to date.
• Follow up with suppliers weekly to ensure timely deliveries.
• Resolve issues on goods arrival (price, quantity, damaged items, expiry, barcodes).
• Handle internal tickets about product availability, expiry dates or complaints.
• Reply to emails from stores, suppliers, and internal teams.
• Ensure supplier/product details are accurate (price, supplier, order quantity, contract terms).
• Manage product returns to suppliers and process credit notes.
• Work with Category Manager to control purchasing within budget, including recalls or consignment deals.

Skills

Excel pivot tables

Excel formulas

Data analysis

Education

Diploma or Bachelor’s Degree in Supply Chain

Job description

Procurement Executive - Procurement Officer

Job Description:

• Create and process purchase orders for products regularly.
• Check stock levels in all warehouses and highlight urgent low-stock items to the manager or supplier.
• Keep product information in the system updated on time.
• Follow up with suppliers every week to make sure deliveries are on schedule.
• Solve issues when goods arrive with problems (wrong price, wrong quantity, damaged items, short expiry, barcode issues).
• Handle internal support tickets about product availability, expiry dates, or complaints.
• Reply to emails from stores, suppliers, and internal teams.
• Make sure supplier and product details in the system are always correct (price, supplier name, order quantity, contract terms).
• Manage product returns to suppliers and process credit notes.
• Work closely with the Category Manager to control purchasing within budget and manage special cases like product recalls or consignment deals.

Job Requirements:

• Welcome Fresh graduate with a Diploma or Bachelor’s Degree in Supply Chain, Business Administration, Marketing related or Business Intelligence, Analytical or Statistic related
• Must be growth mindset and eager to learnt, use common sense, and stay committed to the job
• Proficient in Microsoft Excel (pivot tables, formulas, and data analysis)
• Strong organizational ability with attention to detail and accuracy
• Effective written and verbal communication skills for liaising with suppliers, outlets, and finance
• Able to manage multiple tasks and meet strict timelines
• Internship or project experience in administration, procurement, supply chain, or data/reporting functions will be an advantage.
• Interest or academic exposure in data reporting/analysis (Business Intelligence) to support procurement reporting tasks