Procurement Executive (Category Buyer)

Sunway Multicare Pharmacy; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking a procurement professional to manage end-to-end sourcing for our retail pharmacy operations in Kuala Lumpur. The role focuses on contracting, price negotiation, and ensuring cost efficiency while maintaining product quality.

You will oversee stock planning, item master maintenance, invoicing coordination, and supplier onboarding, with strong emphasis on data accuracy, regulatory awareness and cross-functional collaboration.

Qualifications

• Bachelor's degree in Procurement, Supply Chain Management, Business or any related field.
• 2–3 years of relevant procurement experience, preferably in retail pharmacy or healthcare.
• Experience in medical device and rehabilitation categories is advantageous.
• Familiarity with regulatory requirements for pharmaceutical procurement is advantageous.
• Strong negotiation and contract management skills.
• Excellent analytical capabilities for cost analysis.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage supplier contracts, including terms, pricing, rebates and service levels.
• Monitor contract compliance and renewal timelines.
• Handle rebates, marketing support, listing fees and promotional contributions.
• Prepare quarterly Proforma Invoices and coordinate AR invoices for timely collections.
• Liaise with suppliers and internal finance teams to resolve billing discrepancies.
• Allocate stocks across warehouses and outlets based on demand and sales performance.
• Coordinate delivery schedules and replenishment planning with suppliers.
• Ensure optimal stock availability to minimize out-of-stock and overstock situations.
• Maintain and update Item Master data in the system.
• Create new item codes for newly listed products.
• Execute price updates (cost price, selling price, promotional pricing).
• Ensure data accuracy and consistency across systems.
• Monitor inventory levels, stock ageing and expiry management.
• Rebalance stock between outlets and warehouses to optimize turnover.
• Support inventory optimization initiatives to reduce slow-moving stocks.
• Identify and source new products and brands aligned with business strategy.
• Evaluate new product proposals for commercial viability and market potential.
• Coordinate internal approvals and manage the new product listing process.
• Work closely with suppliers during onboarding and launch phases.
• Other duties as assigned.

Skills

Negotiation

Contract management

Analytical skills

Communication skills

Independent worker

Teamwork

Education

Bachelor's degree in Procurement / Supply Chain / Business

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This position is responsible for managing procurement activities for the retail pharmacy operations, which include sourcing, negotiating, and procuring a wide range of pharmaceutical and healthcare products to meet our business needs while ensuring cost efficiency and product quality.

Responsibilities:

1. Contract & Commercial Management

• Manage and administer supplier contracts, including terms, pricing, rebates, and service levels
• Monitor contract compliance and renewal timelines
• Manage other income components such as rebates, marketing support, listing fees, and promotional contributions

2. Financial & Billing Coordination

• Prepare and issue Proforma Invoices on a quarterly basis
• Coordinate and follow up on Accounts Receivable (AR) invoices to ensure timely collection
• Liaise with suppliers and internal finance teams to resolve billing discrepancies

3. Stock Allocation & Supply Planning

• Allocate stocks across warehouses and outlets based on demand and sales performance
• Coordinate with suppliers on delivery schedules and replenishment planning
• Ensure optimal stock availability to minimize out-of-stock and overstock situations

4. Item Master & System Maintenance

• Maintain and update Item Master data in the system
• Perform new item code creation for newly listed products
• Execute price updates, including cost price, selling price, and promotional pricing
• Ensure data accuracy and consistency across systems

5. Inventory Management

• Monitor inventory levels, stock ageing, and expiry management
• Conduct stock rebalancing between outlets and warehouses to optimize inventory turnover
• Support inventory optimization initiatives to reduce slow-moving and obsolete stocks

6. Sourcing & New Product Listing

• Identify and source new products and brands aligned with business strategy
• Evaluate new product proposals, including commercial viability and market potential
• Coordinate internal approvals and manage the new product listing process
• Work closely with suppliers during onboarding and launch phases
• Any other duties as and when assigned from time to time.

Job Requirements:

• Bachelor's degree in Procurement, Supply Chain Management, Business or any related field.
• Minimum 2 - 3 years of relevant work experience in procurement, category buying, preferable within the retail pharmacy or healthcare industry.
• Experience in the medical device and rehabilitation categories will be added advantage.
• Familiarity with regulatory requirements for pharmaceutical procurement is added advantage.
• Effective negotiation and contract management skills.
• Strong analytical skills with the ability to conduct cost analyses.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.