EXECUTIVE - PROCUREMENT

Credit Bureau Malaysia; Malaysia; On-site; MYR 60,000 - 90,000; Full time

Job summary

Credit Bureau Malaysia is seeking a procurement professional to manage end-to-end purchasing for our retail pharmacy operations. This role focuses on sourcing, negotiating contracts, and ensuring cost efficiency while maintaining product quality across suppliers and warehouses.

Responsibilities include contract administration, stock allocation, item master maintenance, and coordination with internal finance for billing and AR processes.

Qualifications

• Bachelor's degree in Procurement, Supply Chain Management, Business or related field.

Responsibilities

• Manage supplier contracts, terms, pricing, rebates and service levels.
• Monitor contract compliance and renewal timelines.
• Handle AR invoices and ensure timely collection; resolve billing discrepancies.
• Allocate stocks across warehouses and outlets; coordinate delivery schedules.
• Maintain Item Master data; create new item codes; execute price updates.
• Monitor inventory levels, ageing, expiry, and optimization of stock turnover.
• Identify and source new products; evaluate proposals for commercial viability and market potential.
• Work with suppliers during onboarding and launch phases.

Skills

Negotiation

Contract management

Cost analysis

Interpersonal skills

Independent work

Team collaboration

Education

Bachelor's degree

Job description

This position is responsible for managing procurement activities for the retail pharmacy operations, which include sourcing, negotiating, and procuring a wide range of pharmaceutical and healthcare products to meet our business needs while ensuring cost efficiency and product quality.

1. Contract & Commercial Management

Manage and administer supplier contracts, including terms, pricing, rebates, and service levels

Monitor contract compliance and renewal timelines

Manage other income components such as rebates, marketing support, listing fees, and promotional contributions

2. Financial & Billing Coordination

Prepare and issue Proforma Invoices on a quarterly basis

Coordinate and follow up on Accounts Receivable (AR) invoices to ensure timely collection

Liaise with suppliers and internal finance teams to resolve billing discrepancies

3. Stock Allocation & Supply Planning

Allocate stocks across warehouses and outlets based on demand and sales performance

Coordinate with suppliers on delivery schedules and replenishment planning

Ensure optimal stock availability to minimize out-of-stock and overstock situations

4. Item Master & System Maintenance

Maintain and update Item Master data in the system

Perform new item code creation for newly listed products

Execute price updates, including cost price, selling price, and promotional pricing

Ensure data accuracy and consistency across systems

5. Inventory Management

Monitor inventory levels, stock ageing, and expiry management

Conduct stock rebalancing between outlets and warehouses to optimize inventory turnover

Support inventory optimization initiatives to reduce slow-moving and obsolete stocks

6. Sourcing & New Product Listing

Identify and source new products and brands aligned with business strategy

Evaluate new product proposals, including commercial viability and market potential

Coordinate internal approvals and manage the new product listing process

Work closely with suppliers during onboarding and launch phases

Any other duties as and when assigned from time to time.

Requirements

Bachelor’s d egree in Procurement, Supply Chain Management, Business or any r elated field.

Minimum 2 - 3 years of relevant work experience in procurement, category buying , preferable within the retail pharmacy or healthcare industry .

Experience in the medical device and rehabilitation categories will be added advantage.

Familiarity with regulatory requirements for pharmaceutical procurement is added advantage.

Effective n egotiation and contract management skills.

Strong analytical skills with the ability to conduct cost analyses.

Effective communication and interpersonal skills.

A bility to work independently and as part of a team.