Procurement Executive

Intotest; Malacca City; On-site; MYR 42,000 - 66,000; Full time

Job summary

Jora Malaysia is seeking a Procurement professional to source and manage suppliers, issue purchase orders, and monitor deliveries. The role emphasizes cost savings, accuracy, and strong supplier relationships.

The candidate should have a Diploma or Bachelor's in a related field and at least 1 year of procurement experience, with proficiency in UBS and Excel.

Qualifications

• Candidate must possess at least a Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement or related field.
• At least 1 year of experience in procurement, purchasing, or supply chain.
• Good knowledge of purchasing, supplier management, and inventory control.
• Proficient in UBS and Microsoft Excel.
• Good negotiation, communication, analytical, and problem-solving skills.
• Able to work independently and manage multiple tasks.
• Good attention to detail and accuracy.
• Able to work well with suppliers and internal departments.
• Experience in a manufacturing or engineering environment is an added advantage.

Responsibilities

• Source and identify suitable suppliers based on price, quality, delivery, and service.
• Evaluate new and existing suppliers to ensure they meet company requirements.
• Obtain quotations and negotiate for competitive prices and suitable terms.
• Prepare and issue Purchase Orders (PO).
• Follow up with suppliers on order status and delivery schedules.
• Ensure materials and services are delivered on time and according to the required specifications.
• Monitor outstanding POs and follow up on delayed orders.
• Check and resolve issues related to quantity, quality, pricing, and delivery.
• Negotiate pricing, payment terms, credit terms, and delivery schedules with suppliers.
• Monitor supplier performance and address supplier-related issues.
• Work with suppliers to resolve delivery, quality, and pricing problems.

Skills

Negotiation

Communication

Analytical

Multitasking

Education

Diploma/Bachelor in related field

Tools

UBS

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Source and identify suitable suppliers based on price, quality, delivery, and service.

Evaluate new and existing suppliers to ensure they meet company requirements.

Obtain quotations and negotiate for competitive prices and suitable terms.

Maintain good working relationships with suppliers.

b. Purchase Order Management

Prepare and issue Purchase Orders (PO).

Follow up with suppliers on order status and delivery schedules.

Ensure materials and services are delivered on time and according to the required specifications.

Monitor outstanding POs and follow up on delayed orders.

Check and resolve issues related to quantity, quality, pricing, and delivery.

Negotiate pricing, payment terms, credit terms, and delivery schedules with suppliers.

Monitor supplier performance and address supplier-related issues.

Work with suppliers to resolve delivery, quality, and pricing problems.

d. Inventory Coordination

Work closely with Store to monitor stock levels.

Arrange purchases based on stock requirements and business needs.

Follow up on potential stock shortages and overstock situations.

e. Procurement System

Maintain accurate purchasing and supplier information in the UBS system.

Update POs, supplier details, pricing, and order status in the system.

Ensure procurement records are complete and accurate.

f. Reporting & Documentation

Prepare monthly purchasing and procurement reports.

Maintain proper records of POs, quotations, purchases, pricing, and suppliers.

Assist with cost analysis and purchasing-related reports.

Ensure procurement activities follow company policies and approval procedures.

g. Other Responsibilities

Coordinate with internal departments on purchasing requirements.

Assist in improving purchasing processes and cost savings.

Perform other duties as assigned by the Head of Department (HOD).

Job Requirements:

Candidate must possess at least a Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement or a related field.

At least 1 year of experience in procurement, purchasing, or supply chain.

Good knowledge of purchasing, supplier management, and inventory control.

Proficient in UBS and Microsoft Excel.

Good negotiation, communication, analytical, and problem-solving skills.

Able to work independently and manage multiple tasks.

Good attention to detail and accuracy.

Able to work well with suppliers and internal departments.

Experience in a manufacturing or engineering environment is an added advantage.