Procurement Executive

INTOTEST SDN. BHD; Malacca City; On-site; MYR 48,000 - 72,000; Full time

Job summary

INTOTEST Sdn Bhd in Malaysia is seeking a Procurement Officer to manage supplier relationships and coordinate purchasing.

You will identify suppliers, issue POs, monitor deliveries, maintain UBS records, and prepare monthly reports, driving cost savings.

Candidates should have a diploma or degree in related field, at least 1 year of procurement experience, and strong negotiation and Excel skills.

Qualifications

• Diploma or bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related field.
• Minimum 1 year experience in procurement, purchasing, or supply chain.
• Good knowledge of purchasing, supplier management, and inventory control.
• Proficient in UBS and Microsoft Excel.
• Good negotiation, communication, analytical, and problem-solving skills.
• Able to work independently and manage multiple tasks.
• Experience in a manufacturing or engineering environment is an added advantage.

Responsibilities

• Source and identify suitable suppliers based on price, quality, delivery, and service.
• Evaluate new and existing suppliers to meet company requirements.
• Prepare and issue Purchase Orders (PO) and follow up with suppliers on status and delivery schedules.
• Ensure materials and services are delivered on time and according to specifications.
• Monitor outstanding POs and follow up on delayed orders.
• Maintain accurate purchasing and supplier information in the UBS system.
• Prepare monthly purchasing and procurement reports; assist cost analyses and reporting.

Skills

Negotiation

Communication

Analytical

Problem-solving

Attention to detail

Independent working

Multitasking

Education

Business Administration degree

Supply Chain Management degree

Procurement degree or related field

Tools

UBS system

Microsoft Excel

Job description

Source and identify suitable suppliers based on price, quality, delivery, and service.

Evaluate new and existing suppliers to ensure they meet company requirements.

Obtain quotations and negotiate for competitive prices and suitable terms.

Maintain good working relationships with suppliers.

b. Purchase Order Management

Prepare and issue Purchase Orders (PO).

Follow up with suppliers on order status and delivery schedules.

Ensure materials and services are delivered on time and according to the required specifications.

Monitor outstanding POs and follow up on delayed orders.

Check and resolve issues related to quantity, quality, pricing, and delivery.

Negotiate pricing, payment terms, credit terms, and delivery schedules with suppliers.

Monitor supplier performance and address supplier-related issues.

Work with suppliers to resolve delivery, quality, and pricing problems.

d. Inventory Coordination

Work closely with Store to monitor stock levels.

Arrange purchases based on stock requirements and business needs.

Follow up on potential stock shortages and overstock situations.

e. Procurement System

Maintain accurate purchasing and supplier information in the UBS system.

Update POs, supplier details, pricing, and order status in the system.

Ensure procurement records are complete and accurate.

f. Reporting & Documentation

Prepare monthly purchasing and procurement reports.

Maintain proper records of POs, quotations, purchases, pricing, and suppliers.

Assist with cost analysis and purchasing-related reports.

Ensure procurement activities follow company policies and approval procedures.

g. Other Responsibilities

Coordinate with internal departments on purchasing requirements.

Assist in improving purchasing processes and cost savings.

Perform other duties as assigned by the Head of Department (HOD).

Job Requirements

Candidate must possess at least a Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement or a related field.

At least 1 year of experience in procurement, purchasing, or supply chain.

Good knowledge of purchasing, supplier management, and inventory control.

Proficient in UBS and Microsoft Excel.

Good negotiation, communication, analytical, and problem-solving skills.

Able to work independently and manage multiple tasks.

Good attention to detail and accuracy.

Able to work well with suppliers and internal departments.

Experience in a manufacturing or engineering environment is an added advantage.

INTOTEST Sdn Bhd is a Malaysia-incorporated company.

Our company is dedicated and focused to the semiconductor testing and taping process, producing automation solutions that are very cost competitive at the same time of highest quality and reliability. All of our machines are designed and developed in module form.

Our technical team has 20+ years of technical experience in testing, designing and commissioning on fully automated semiconductor equipment for the semiconductor industries.

Machinery & Automation 51-100 employees