Procurement Executive

QVI Foods; Kajang; On-site; MYR 48,000 - 72,000; Full time

Job summary

QVI Foods is seeking a procurement professional in Malaysia to source materials, negotiate terms, and manage supplier performance. The role involves market research, cost analysis, and cost reduction initiatives to support production and customer requirements.

You will liaise with suppliers and internal teams to ensure timely delivery, accurate documentation, and continuous process improvements in purchasing.

Qualifications

• Diploma or higher in a relevant field.
• Minimum 2 years of experience in procurement/purchasing.
• Experience with ERP and SQL systems.
• Mandarin language is required/preferred.
• Strong command of English and Bahasa Melayu.
• Excellent communication and negotiation skills.
• Able to work independently in a fast-paced environment.

Responsibilities

• Market research, cost comparison, source materials and negotiate.
• Evaluate supplier performance against quality, delivery, and price.
• Expedite material to fulfil production and customer needs.
• Interact with suppliers daily to resolve shortages and delivery issues.
• Liaise with inventory control on defective goods returns.
• Pursue continual improvement of purchasing processes and cost reduction.
• Coordinate with warehouse for stock levels and delivery status.
• Manage daily ordering and ensure prompt delivery within specs.
• Handle purchasing paperwork and maintain procurement records.
• Prepare monthly cost data analysis and reports.

Skills

Negotiation

Sourcing

Supplier management

Cost analysis

Procurement policies

Communication

Mandarin bilingual

Education

Diploma

Bachelor's in Procurement

Tools

ERP systems

SQL

Job description

Responsible to do market research, cost comparison, source the material, negotiate and purchase materials, parts, supplies and equipment following established purchasing policies & procedures, and optimizing price, delivery and terms.

Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are meet according to the organizational requirements and expectations.

Follow up and expedite material to fulfil production requirements and customer needs.

Interact with suppliers on a day-to-day basis, resolve shortages, missed or late deliveries, quality, service and delivery order /invoicing issues if any.

Liaise with inventory control personal in suppliers’ defective goods issues which include return/replacement and compensation.

Responsible for continual improvement of the purchasing process and cost reduction activities.

Liaise with warehouse team to make sure there is healthy stock level of all the raw materials, follow up scheduled order and stock delivery / receive status on daily basis.

Manage company daily ordering with supplier. Ensure prompts delivery within product specification from supplier.

Assist management on purchasing paperwork and processes as required.

Responsible for day to day purchasing task, administrative update duties, handle inquiries related to the purchasing including maintain record and documentation of procurement & purchasing matters

Responsible for monthly costing data analysis and prepare monthly report.

Any other duties as assigned by superior/management from time to time.

Job Descriptions :

• Responsible to do market research, cost comparison, source the material, negotiate and purchase materials, parts, supplies and equipment following established purchasing policies & procedures, and optimizing price, delivery and terms.
• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are meet according to the organizational requirements and expectations.
• Follow up and expedite material to fulfil production requirements and customer needs.
• Interact with suppliers on a day-to-day basis, resolve shortages, missed or late deliveries, quality, service and delivery order /invoicing issues if any.
• Liaise with inventory control personal in suppliers’ defective goods issues which include return/replacement and compensation.
• Responsible for continual improvement of the purchasing process and cost reduction activities.
• Liaise with warehouse team to make sure there is healthy stock level of all the raw materials, follow up scheduled order and stock delivery / receive status on daily basis.
• Manage company daily ordering with supplier. Ensure prompts delivery within product specification from supplier.
• Assist management on purchasing paperwork and processes as required.
• Responsible for day to day purchasing task, administrative update duties, handle inquiries related to the purchasing including maintain record and documentation of procurement & purchasing matters
• Responsible for monthly costing data analysis and prepare monthly report.
• Any other duties as assigned by superior/management from time to time.

Requirements

• Diploma and above. Candidates with a Bachelor’s Degree in Procurement, Logistics, Supply Chain Management, Business Administration, or related fields will have an added advantage.
• Minimum 2 years of relevant experience in Procurement/Purchasing, with a good understanding and practical experience in procurement processes, supply chain management, contract management, and supplier management.
• Experience in ERP and SQL systems is an added advantage.
• Mandarin language speaker is required/preferred due to communication with suppliers.
• Good command of Mandarin, English and Bahasa Melayu, both written and verbal.
• Good team player with strong communication and negotiation skills.
• Able to work independently, self-motivated, responsible, and diligent.
• Good analytical and problem-solving skills.
• Willing to learn and able to adapt to a fast-paced working environment.