Procurement Executive

Akemi International Sdn Bhd; Ipoh; On-site; MYR 39,000 - 61,000; Full time

Job summary

Akemi International Sdn Bhd is seeking a Procurement Executive to manage end-to-end procurement, from sourcing and quotation comparison through to purchase order issuance and delivery. You will monitor supplier delivery schedules to ensure timely fulfilment of procurement requirements and coordinate with internal departments to meet purchasing needs.

Responsibilities include issuing accurate POs, addressing delays, resolving invoice discrepancies, negotiating terms with suppliers, and

Responsibilities

• Manage end-to-end procurement process from sourcing and quotation comparison through to purchase order issuance and delivery.
• Process and manage purchase orders accurately and efficiently in accordance with company procedures.
• Monitor purchase orders and supplier delivery schedules to ensure timely fulfilment of procurement requirements.
• Coordinate with internal departments to understand purchasing needs and ensure goods and services are procured according to requirements.
• Follow up on outstanding orders and take appropriate action to address delivery delays or other procurement issues.
• Resolve procurement-related issues, including delayed deliveries, damaged or incorrect goods, invoice discrepancies, and other supplier-related matters.
• Source, identify, evaluate, and select suitable suppliers based on quality, pricing, reliability, delivery performance, and service standards.
• Develop and maintain positive and professional relationships with suppliers to support long‑term business partnerships.
• Negotiate pricing, payment terms, delivery schedules, contracts, and other commercial terms to achieve the best value for the company.
• Conduct regular supplier performance evaluations and reviews to ensure suppliers meet the company's quality, cost, delivery, and service requirements.
• Identify alternative suppliers and sourcing opportunities to improve supply continuity and reduce procurement risks.
• Monitor procurement spending and ensure purchases are made within approved budgets and company guidelines.
• Review quotations, pricing, and purchasing trends to identify cost‑saving and value‑improvement opportunities.
• Analyze procurement spending and supplier pricing to support effective cost management and purchasing decisions.
• Support cost reduction initiatives while maintaining the required quality, delivery, and service standards.
• Assist in procurement planning to ensure sufficient supply availability and minimize unnecessary purchasing costs.
• Ensure all procurement activities comply with company policies, procedures, approval requirements, and applicable regulatory requirements.
• Maintain accurate procurement records, including quotations, purchase orders, supplier information, contracts, delivery documents, and other relevant documentation.
• Ensure proper documentation and approval are obtained throughout the procurement process.
• Prepare procurement reports, supplier performance reports, spending analysis, and other management reports when required.
• Provide relevant procurement data and insights to support management decision‑making and continuous improvement.
• Work closely with Finance, Warehouse, Operations, Sales, and other relevant departments to ensure smooth and efficient procurement activities.
• Identify gaps and inefficiencies in existing procurement processes and recommend improvements.
• Support the implementation of procurement controls, systems, and processes to improve efficiency, transparency, and cost effectiveness.
• Perform other procurement‑related duties and responsibilities as assigned by the management.

Job description

1. Procurement & Purchase Order Management

Manage the end-to-end procurement process, from sourcing and quotation comparison through to purchase order issuance and delivery.

Process and manage purchase orders accurately and efficiently in accordance with company procedures.

Monitor purchase orders and supplier delivery schedules to ensure timely fulfilment of procurement requirements.

Coordinate with internal departments to understand purchasing needs and ensure goods and services are procured according to requirements.

Follow up on outstanding orders and take appropriate action to address delivery delays or other procurement issues.

Resolve procurement-related issues, including delayed deliveries, damaged or incorrect goods, invoice discrepancies, and other supplier-related matters.

Source, identify, evaluate, and select suitable suppliers based on quality, pricing, reliability, delivery performance, and service standards.

Develop and maintain positive and professional relationships with suppliers to support long‑term business partnerships.

Negotiate pricing, payment terms, delivery schedules, contracts, and other commercial terms to achieve the best value for the company.

Conduct regular supplier performance evaluations and reviews to ensure suppliers meet the company's quality, cost, delivery, and service requirements.

Identify alternative suppliers and sourcing opportunities to improve supply continuity and reduce procurement risks.

3. Cost Control & Procurement Planning

Monitor procurement spending and ensure purchases are made within approved budgets and company guidelines.

Review quotations, pricing, and purchasing trends to identify cost‑saving and value‑improvement opportunities.

Analyze procurement spending and supplier pricing to support effective cost management and purchasing decisions.

Support cost reduction initiatives while maintaining the required quality, delivery, and service standards.

Assist in procurement planning to ensure sufficient supply availability and minimize unnecessary purchasing costs.

4. Compliance, Documentation & Reporting

Ensure all procurement activities comply with company policies, procedures, approval requirements, and applicable regulatory requirements.

Maintain accurate and up-to-date procurement records, including quotations, purchase orders, supplier information, contracts, delivery documents, and other relevant documentation.

Ensure proper documentation and approval are obtained throughout the procurement process.

Prepare procurement reports, supplier performance reports, spending analysis, and other management reports when required.

Provide relevant procurement data and insights to support management decision‑making and continuous improvement.

5. Process Improvement & Cross-Functional Coordination

Work closely with Finance, Warehouse, Operations, Sales, and other relevant departments to ensure smooth and efficient procurement activities.

Identify gaps and inefficiencies in existing procurement processes and recommend improvements.

Support the implementation of procurement controls, systems, and processes to improve efficiency, transparency, and cost effectiveness.

Perform other procurement‑related duties and responsibilities as assigned by the management.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Procurement Executive?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?

Eastern Decorator is principally engaged in designing, manufacturing and retailing of Home Fashion products namely bedding and accessories, curtain and drapes, cushions, upholstery fabrics etc with a total workforce of more than 2100 headcounts. In line our business expansion and market demand, we seek suitable and qualified candidates to join our dynamic team.

Eastern Decorator is principally engaged in designing, manufacturing and retailing of Home Fashion products namely bedding and accessories, curtain and drapes, cushions, upholstery fabrics etc with a total workforce of more than 2100 headcounts. In line our business expansion and market demand, we seek suitable and qualified candidates to join our dynamic team.

What can I earn as a Procurement Executive