Procurement Executive

EASTFOUND MALAYSIA SDN.BHD; Johor Bahru; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Attendance Allowance

Job summary

Eastfound Malaysia Sdn Bhd is seeking a Procurement Executive to manage vendor relationships, process purchase orders, and monitor procurement costs. The role requires ensuring timely deliveries, evaluating suppliers, and maintaining accurate documentation.

You will interact with internal teams, maintain data in the China procurement system, and strive for cost savings while upholding quality standards. A diploma in related field is preferred, with 2–3 years' experience; fresh graduates are

Qualifications

• Diploma or higher in supply chain, business administration, or related field.
• 2–3 years procurement experience preferred; fresh graduates welcome.
• Strong procurement, vendor mgmt, and PO systems knowledge.
• Proficient in English; excellent communication skills.
• Advanced Excel for data analysis and reporting.
• Detail-oriented, organized, able to multitask and meet deadlines.
• Good problem-solving and supplier relationship management.

Responsibilities

• Maintain and update vendor information and pricing in procurement system.
• Develop and maintain relationships with suppliers; monitor quality, delivery schedules, and pricing.
• Assist in supplier evaluation and negotiations.
• Process purchase requisitions and issue purchase orders, ensuring policy compliance.
• Track PO status, manage delivery timelines, resolve delays.
• Receive goods, inspect against PO, ensure proper documentation.
• Monitor procurement costs, identify savings opportunities, prepare reports.
• Collaborate with inventory team for stock level management.

Skills

Vendor management

Purchase orders

Excel

English proficiency

Attention to detail

Communication skills

Teamwork

Problem solving

Education

Diploma in Supply Chain Management or related field

Tools

Microsoft Office

Excel

Job description

Job Title: Procurement Executive
Company: Eastfound Malaysia Sdn Bhd
Location: LOT 3972, Mukim Jeram Batu, 81500 Pekan Nanas, Pontian, Johor, Malaysia
Department: Procurement Department
Reports to: Procurement Manager
Employment Type: Full-time, Permanent

About Eastfound Malaysia Sdn Bhd
Eastfound Malaysia Sdn Bhd is a subsidiary of Eastfound Group, established in 1999. We specialize in logistics and storage solutions, including wire decking, pallet racking accessories, bulk containers, wire containers, roll cages, conveyor rollers, and photovoltaic mounting structures. With a strong international presence, 90% of our products are exported to North America, Europe, and Japan.
As our workforce grows, we are committed to effective foreign worker management, ensuring compliance with Malaysian regulations and fostering a supportive work environment.

Job Summary
As a Procurement Executive, you will play a vital role in our procurement department, ensuring the smooth and efficient acquisition of goods and services. Your attention to detail, organizational skills, and ability to communicate effectively will be essential in achieving our procurement goals.

Key Responsibilities

Maintain and update vendor information in the China procurement system, including contact details, product offerings, and pricing.

Develop and maintain good relationships with suppliers, conducting regular communication to ensure product quality, delivery schedules, and pricing competitiveness.

Assist in the evaluation and selection of new suppliers, participating in vendor assessments and negotiations as required.

Purchase Order Processing

Receive and review purchase requisitions from various departments, verifying the accuracy and completeness of the information.

Create and issue purchase orders to suppliers, ensuring compliance with company procurement policies and procedures.

Track the status of purchase orders, following up on delivery timelines and resolving any issues or delays that may arise.

Receive and inspect goods upon delivery, verifying against purchase orders and ensuring proper documentation is in place.

Cost Control and Reporting

Monitor and analyze procurement costs, identifying opportunities for cost savings and efficiency improvements.

Prepare regular procurement reports, providing management with insights into spending patterns, supplier performance, and inventory levels.

Inventory Management

Collaborate with the inventory management team to ensure proper stock levels are maintained.

Assist in conducting inventory counts and reconciliations, reporting any discrepancies in a timely manner.

Requirements

Education

College diploma or above in Supply Chain Management, Business Administration, or a related field.

Skills and Experience

Prefer 2-3 year experience as a Procurement Executive, Buyer or in a related procurement role, preferably in manufacturing or similar industries, but fresh graduates are also welcome to apply.

Strong knowledge of procurement processes, vendor management, and purchase order systems.

Proficiency in English (both written and verbal), with good communication skills to interact effectively with suppliers and internal teams.

Advanced Microsoft Office skills, especially in Excel for data analysis and reporting.

Detail - oriented and organized, with the ability to manage multiple tasks simultaneously and meet deadlines.

Good problem - solving skills and the ability to handle supplier relationships and resolve procurement - related issues.

Soft Skills

Team player with excellent interpersonal skills.

Ability to work under pressure and handle confidential information with discretion.

Attendance Allowance