Procurement Assistant/ Junior Executive

Institut Jantung Negara Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

Institut Jantung Negara Sdn Bhd in Kuala Lumpur, Malaysia invites applications for an Administrative Support role in procurement and tender management. You will prepare, track, and manage tender documents and draft related correspondence, ensuring compliance with policies and regulations.

The role requires strong MS Office skills, meticulous record-keeping, and effective coordination with internal stakeholders and vendors.

Qualifications

• Sijil Pelajaran Malaysia (SPM), Diploma, or equivalent qualification.
• Diploma or Degree in Business Administration, Procurement, Supply Chain Management, or related disciplines is encouraged.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong administrative, documentation and record-management skills.
• Excellent written and verbal communication in English and Bahasa Malaysia.

Responsibilities

• Provide administrative support for procurement and tender-related activities, including preparation, tracking, and management of tender documents.
• Prepare tender evaluation and analysis reports/tables to support procurement decision‑making processes.
• Draft and coordinate correspondence such as tender clarification letters, addenda, extensions, memorandums, and other procurement-related communications.
• Ensure procurement and tendering activities comply with IJN's policies, procedures, governance requirements, and applicable regulations.
• Maintain accurate and up-to-date procurement records, tender documentation, and filing systems for audit and reference purposes.
• Coordinate the circulation and submission of procurement and tender approval papers to relevant approving authorities.
• Liaise with internal stakeholders and vendors to facilitate smooth procurement and tender processes.
• Identify opportunities for process improvement and support initiatives to enhance procurement efficiency and service delivery.
• Support cross-functional teams in achieving operational objectives and enhancing customer experience.

Skills

Microsoft Excel

MS Word

PowerPoint

Communication

Time management

Education

SPM / Diploma or equivalent

Diploma or Degree in Business Administration, Procurement, Supply Chain

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide administrative support for procurement and tender-related activities, including preparation, tracking, and management of tender documents.

Prepare tender evaluation and analysis reports/tables to support procurement decision-making processes.

Draft and coordinate correspondence such as tender clarification letters, addenda, extensions, memorandums, and other procurement-related communications.

Ensure procurement and tendering activities comply with IJN's policies, procedures, governance requirements, and applicable regulations.

Maintain accurate and up-to-date procurement records, tender documentation, and filing systems for audit and reference purposes.

Coordinate the circulation and submission of procurement and tender approval papers to relevant approving authorities.

Liaise with internal stakeholders and vendors to facilitate smooth procurement and tender processes.

Identify opportunities for process improvement and support initiatives to enhance procurement efficiency and service delivery.

Support cross-functional teams in achieving operational objectives and enhancing customer experience.

Job Responsibilities

• Provide administrative support for procurement and tender-related activities, including preparation, tracking, and management of tender documents.
• Prepare tender evaluation and analysis reports/tables to support procurement decision-making processes.
• Draft and coordinate correspondence such as tender clarification letters, addenda, extensions, memorandums, and other procurement-related communications.
• Ensure procurement and tendering activities comply with IJN's policies, procedures, governance requirements, and applicable regulations.
• Maintain accurate and up-to-date procurement records, tender documentation, and filing systems for audit and reference purposes.
• Coordinate the circulation and submission of procurement and tender approval papers to relevant approving authorities.
• Liaise with internal stakeholders and vendors to facilitate smooth procurement and tender processes.
• Identify opportunities for process improvement and support initiatives to enhance procurement efficiency and service delivery.
• Support cross-functional teams in achieving operational objectives and enhancing customer experience.

Key Requirements

• Sijil Pelajaran Malaysia (SPM), Diploma, or equivalent qualification.
• Candidates with Diploma or Degree in Business Administration, Procurement, Supply Chain Management, or related disciplines are encouraged to apply.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, Word, and PowerPoint.
• Strong administrative, documentation, and record-management skills.
• Good analytical skills with the ability to prepare reports and tender evaluation summaries.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Able to manage multiple tasks and meet deadlines in a fast-paced environment.
• Detail-oriented with strong organizational and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.
• Proactive mindset with a willingness to learn and contribute to process improvements.