Procurement Assistant

Fiffy; Masai; On-site; MYR 36,000 - 60,000; Full time

Job summary

Fiffy Sdn. Bhd. in Masai, Johor, invites applications for a Procurement Assistant / Executive to support daily procurement operations.

You will coordinate with suppliers, process purchases, and help ensure timely delivery of goods while maintaining efficient, cost-effective procurement processes. The role requires a Diploma or Bachelor's in Supply Chain Management or related field, with fresh graduates encouraged to apply.

Qualifications

• Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field.
• Fresh graduates welcome; 1–3 years of procurement/purchasing experience to be considered for Executive level.
• Basic knowledge of procurement processes, purchasing procedures, inventory management, and supplier coordination.

Responsibilities

• Execute daily procurement activities in line with policies, budgets, and requirements.
• Prepare, review, and process purchase orders, quotations, contracts, and related docs on time.
• Maintain procurement records, supplier databases, and documentation for data accuracy.

Skills

Communication

Negotiation

Organizational skills

Multitasking

Team player

Education

Diploma or Bachelor's Degree in Supply Chain Management or related field

Tools

Microsoft Excel

Word

Outlook

ERP systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Working hour: 8:00am to 5:45pm (Monday to Friday)

About the role

Join Fiffy Sdn. Bhd. as a Procurement Assistant / Executive in Masai, Johor. In this role, you will support daily procurement operations by coordinating with suppliers, processing purchases, and ensuring the timely delivery of goods while maintaining efficient and cost-effective procurement processes.

What you'll be doing

• Execute daily procurement activities in accordance with company policies, approved budgets, and business requirements.
• Prepare, review, and process purchase orders, quotations, contracts, and other procurement-related documentation accurately and on time.
• Maintain procurement records, supplier databases, and purchasing documentation to ensure data accuracy and proper filing.
• Liaise with suppliers to coordinate purchase orders, delivery schedules, shipment arrangements, and order status updates, ensuring timely delivery and compliance with specifications.
• Monitor inventory levels and assist in replenishment planning to ensure adequate stock availability for trade and non-trade items.
• Coordinate with warehouse and finance teams on goods receipt, invoice reconciliation, and procurement documentation.
• Support supplier sourcing, evaluation, price comparison, and quotation analysis to achieve cost-effective purchasing decisions.
• Follow up on delivery, quality, and documentation issues, and assist in resolving discrepancies with suppliers.
• Assist in preparing procurement reports, purchasing analysis, and other management reports as required.
• Maintain and manage procurement-related compliance documents, including certifications and regulatory records (e.g., Halal, COC, NOT, and other applicable certifications).
• Support shipping and logistics coordination, including import/export documentation and customs clearance where required.
• Collaborate with internal departments to ensure procurement activities meet operational and business requirements.
• Perform general administrative duties related to procurement and undertake other responsibilities assigned by management.

What we're looking for

• Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field.
• Fresh graduates are encouraged to apply. Candidates with 1–3 years of procurement or purchasing experience will be considered for the Executive level.
• Basic knowledge of procurement processes, purchasing procedures, inventory management, and supplier coordination.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience with ERP or purchasing systems is an added advantage.
• Good communication, negotiation, and interpersonal skills.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• A proactive, responsible, and team-oriented attitude with a willingness to learn and grow.