Procurement & Admin Specialist (Bilingual)

Eco-Shop Marketing Berhad; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Eco-Shop Marketing Berhad is seeking a procurement administrator to manage end-to-end purchasing, from sourcing to vendor coordination. You will also prepare POs, file documents, and monitor supplier payments and petty cash.

The role requires strong English, Malay, and Mandarin communication, the ability to work under pressure, and sharp attention to detail. Knowledge of Microsoft Office and excellent relationship-building are essential.

Qualifications

• Bachelor’s degree in business administration or related field.
• Strong communication and interpersonal skills in English, Malay, and Mandarin.
• Able to work under pressure with attention to detail and accuracy.
• Good multitasking and time management abilities.
• Proficient in basic office software (Microsoft Office, email, etc.).
• Friendly, approachable, and able to build strong working relationships.

Responsibilities

• Handle the full procurement process, including sourcing, comparison of quotations, and vendor coordination.
• Collect and compile supporting documents for supplier payments.
• Prepare and issue Purchase Orders (PO) and maintain related documentation.
• Process and track invoices, purchase orders, and related financial documents.
• Manage petty cash and ensure proper recordkeeping.
• Maintain and organize physical and digital filing systems.
• Monitor inventory of office supplies and initiate replenishment when required.
• Coordinate with internal departments and external vendors on procurement and service matters.
• Perform other administrative and support duties as assigned by superior.

Skills

English proficiency

Malay proficiency

Mandarin proficiency

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Job description

Eco-Shop Marketing Berhad is seeking a procurement administrator to manage end-to-end purchasing, from sourcing to vendor coordination. You will also prepare POs, file documents, and monitor supplier payments and petty cash.

The role requires strong English, Malay, and Mandarin communication, the ability to work under pressure, and sharp attention to detail. Knowledge of Microsoft Office and excellent relationship-building are essential.