Purchasing & Admin Associate - Grow in Procurement

Image Magic Printing; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Annual Bonus

Medical Insurance

Overtime Pay

Compassionate Leave

Job summary

Jora Malaysia is seeking an Administrative & Procurement Assistant to support purchasing, procurement, and admin tasks. The role requires a minimum SPM/ Diploma and at least 1 year in an admin setting.

Proficiency in Word and Excel and the ability to work independently while meeting deadlines are essential. You will handle PO creation, supplier quotations, and coordination with internal teams to ensure accurate orders and timely delivery.

Qualifications

• Minimum SPM/Diploma or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.

Responsibilities

• Prepare Purchase Orders (POs) in accordance with company procedures.
• Source and obtain quotations from suppliers for products, materials, and services.
• Compare supplier pricing, lead times, and product specifications to support cost‑effective purchasing decisions.
• Liaise with suppliers regarding order placement, delivery schedules, product availability, and pricing.
• Verify purchase-related documents, including quotations, purchase orders, delivery orders, invoices, and credit notes.
• Coordinate with relevant departments to ensure goods received match purchase orders and required specifications.
• Assist in resolving discrepancies related to quantity shortages, damaged goods, pricing issues, or delivery delays.
• Maintain and update supplier databases, purchasing records, and procurement documentation.
• Source for alternative suppliers and support supplier performance evaluations when required.
• Maintain and organize company records, files, contracts, and administrative documents.
• Manage office supplies and coordinate replenishment to ensure adequate stock levels.
• Coordinate courier services, office maintenance, repairs, and general office administration matters.
• Support company events and internal administrative activities.
• Assist in following up on and collecting outstanding payments from debtors.
• Assist in monitoring inventory levels of office supplies and operational materials.
• Ensure all purchasing and administrative activities comply with company policies and procedures.
• Maintain confidentiality of company information and supplier agreements.
• Identify opportunities to improve procurement efficiency, administrative processes, and cost savings.
• Perform any other duties and special projects assigned by management from time to time.

Skills

Independent work

Team collaboration

Detail oriented

Multitasking

Deadline driven

1 year admin experience

Education

SPM/Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia is seeking an Administrative & Procurement Assistant to support purchasing, procurement, and admin tasks. The role requires a minimum SPM/ Diploma and at least 1 year in an admin setting.

Proficiency in Word and Excel and the ability to work independently while meeting deadlines are essential. You will handle PO creation, supplier quotations, and coordination with internal teams to ensure accurate orders and timely delivery.