Procurement Admin Coordinator

Homa Engineering (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

HOMA ENGINEERING (M) SDN BHD is seeking a Purchase Admin Assistant in Kuala Lumpur to join our procurement team. This full-time position focuses on supporting the purchasing department and maintaining accurate procurement records.

The role involves handling purchase orders, vendor liaison, documentation, and ensuring smooth procurement cycles. Strong MS Office, organisational skills and multilingual capabilities are preferred for success in this position.

Qualifications

• Experience in purchasing, procurement or administrative support.
• Familiar with sourcing and supplier communication processes.
• Organised and detail-oriented with strong documentation skills.
• Ability to read and understand procurement policies and procedures.
• Fluent in Mandarin, Malay and English; strong written and verbal communication.

Responsibilities

• Processing and managing purchase orders, ensuring accuracy and compliance with company procedures and purchasing policies
• Assisting with vendor management, including maintaining supplier databases, coordinating quotations, and communicating between departments and suppliers
• Preparing and organising purchase documentation, including invoices, delivery notes, and records for filing
• Coordinating with internal departments to translate purchases into formal requests
• Monitoring order status and tracking shipments to ensure timely delivery of materials and goods
• Assisting in reconciliation of purchase invoices with orders and receipts
• Supporting the preparation of purchasing reports and maintaining procurement transaction records
• Communicating with suppliers regarding confirmations, schedules and issues
• Contributing to continuous improvement of purchasing processes and administrative procedures

Skills

Excel

Word

MS Office

Organizational skills

Time management

Attention to detail

Communication

Procurement basics

Independent work

ERP familiarity

Tools

ERP software

Job description

HOMA ENGINEERING (M) SDN BHD is seeking a Purchase Admin Assistant in Kuala Lumpur to join our procurement team. This full-time position focuses on supporting the purchasing department and maintaining accurate procurement records.

The role involves handling purchase orders, vendor liaison, documentation, and ensuring smooth procurement cycles. Strong MS Office, organisational skills and multilingual capabilities are preferred for success in this position.