Proactive Admin & Office Coordination Specialist

ZOELIFE SDN BHD; West Coast Division; On-site; MYR 20,000 - 39,000; Full time

Job summary

ZOELIFE SDN BHD in Malaysia is seeking an Office Administrator to support daily operations, answer calls, greet visitors, manage mail, and maintain filing systems. This role focuses on organization, communication in English, and reliable administrative tasks.

You will coordinate meetings and travel, handle document formatting, ordering supplies, and assist management with expense reporting and basic bookkeeping.

Qualifications

• Malaysian citizen with valid Malaysian IC.
• Good communication in English and organisational skills.
• Basic computer skills, especially Microsoft Office.
• Responsible, punctual and willing to learn.

Responsibilities

• Answering and directing phone calls, greeting visitors, and managing mail and incoming correspondence.
• Coordinating appointments, meetings, and travel arrangements for staff.
• Preparing, editing, and formatting documents like reports and memos; creating and maintaining electronic and physical filing systems; performing data entry; and handling records.
• Ordering and maintaining office supplies and equipment.
• Liaising with clients and vendors, and providing a point of contact for inquiries via phone, email, and in person.
• Assisting management and other staff with various administrative tasks, including expense reporting and basic bookkeeping.

Skills

Communication

Organisational skills

Microsoft Office

Data entry

Tools

Microsoft Office

Job description

ZOELIFE SDN BHD in Malaysia is seeking an Office Administrator to support daily operations, answer calls, greet visitors, manage mail, and maintain filing systems. This role focuses on organization, communication in English, and reliable administrative tasks.

You will coordinate meetings and travel, handle document formatting, ordering supplies, and assist management with expense reporting and basic bookkeeping.