Executive Assistant & Office Operations Specialist

SNA Consult; Selangor; On-site; MYR 33,000 - 51,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

SNA Consult Malaysia is seeking an organized Administrative Assistant to provide comprehensive support across departments, manage correspondence, schedule meetings, and prepare documents.

The role requires meticulous data entry, filing, and travel arrangements, with proficiency in Microsoft Office and strong time-management. Fluency in English, Bahasa Malaysia, and Mandarin is preferred to serve internal and external stakeholders.

Qualifications

• Provide comprehensive administrative support across departments.
• Maintain organized filing systems and manage correspondence.
• Perform accurate, confidential data entry into company systems.
• Coordinate travel arrangements and prepare expense reports.
• Handle phone calls and emails, directing inquiries appropriately.
• Utilize Microsoft Office proficiently for tasks and reporting.
• Demonstrate strong time management to meet deadlines.
• Communicate clearly in English, Bahasa Malaysia, and Mandarin.

Responsibilities

• Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, and preparing documents.
• Assist in maintaining filing systems, physical and digital, for easy retrieval.
• Handle mail, deliveries, and distribute to the right personnel in a timely manner.
• Perform data entry tasks and update databases and spreadsheets as required.
• Manage office supplies inventory and place orders to ensure stock levels.
• Greet visitors and answer calls, directing inquiries to appropriate staff.
• Support event planning and logistics for internal meetings and company functions.
• Contribute to smooth day-to-day office operations and administrative duties.
• Create, format, and manage documents and presentations using MS Office.
• Collaborate with team members to ensure efficient workflows.

Skills

Time management

Communication

Organizational skills

Multilingual communication

Tools

Microsoft Office Suite

Job description

SNA Consult Malaysia is seeking an organized Administrative Assistant to provide comprehensive support across departments, manage correspondence, schedule meetings, and prepare documents.

The role requires meticulous data entry, filing, and travel arrangements, with proficiency in Microsoft Office and strong time-management. Fluency in English, Bahasa Malaysia, and Mandarin is preferred to serve internal and external stakeholders.