PMO Admin & Project Coordination Pro

Mftech Global (M) Sdn. Bhd.; Malacca City; On-site; MYR 33,000 - 56,000; Full time

Job summary

Mftech Global (M) Sdn. Bhd. is seeking an Admin for the Project Management Office to provide administrative, documentation, and coordination support for project activities.

The role focuses on maintaining project records, updating progress, and ensuring proper organization throughout the project lifecycle. You will work with Business Development, Procurement & Sourcing, Account, Operations, and other departments to collect information, prepare reports, arrange meetings, and track milestones.

Qualifications

• Diploma or degree in business or project management is required.
• Fresh graduates are encouraged to apply.
• Experience in admin, project coordination, or documentation is a plus.
• Proficient in MS Office (Excel and Word) and record management.

Responsibilities

• Maintain and organize project files, records, reports, contracts, and supporting documents.
• Update project progress, timelines, milestones, and status in the Project Dashboard.
• Monitor deadlines and follow up on outstanding actions or documentation.
• Coordinate with multiple departments on project updates.
• Assist in preparing project reports, letters, forms, and meeting documents.
• Arrange meetings, prepare minutes, and follow up on action items.
• Track delivery, installation, testing, commissioning, training, and customer acceptance docs.
• Compile documents for project claims, completion, and close-out.
• Manage filing, correspondence, schedules, calendars, and admin matters.
• Coordinate document submissions, signatures, approvals, and circulation.
• Support PMO Manager and team with other admin and project tasks.

Skills

Documentation management

Project coordination

MS Office proficiency

Communication skills

Deadline-oriented

Education

Diploma or Bachelor's degree in Business Administration/Project Management

Job description

Mftech Global (M) Sdn. Bhd. is seeking an Admin for the Project Management Office to provide administrative, documentation, and coordination support for project activities.

The role focuses on maintaining project records, updating progress, and ensuring proper organization throughout the project lifecycle. You will work with Business Development, Procurement & Sourcing, Account, Operations, and other departments to collect information, prepare reports, arrange meetings, and track milestones.