Admin PMO

Mftech Global (M) Sdn. Bhd.; Malacca City; On-site; MYR 33,000 - 56,000; Full time

Job summary

Mftech Global (M) Sdn. Bhd. is seeking an Admin for the Project Management Office to provide administrative, documentation, and coordination support for project activities.

The role focuses on maintaining project records, updating progress, and ensuring proper organization throughout the project lifecycle. You will work with Business Development, Procurement & Sourcing, Account, Operations, and other departments to collect information, prepare reports, arrange meetings, and track milestones.

Qualifications

• Diploma or degree in business or project management is required.
• Fresh graduates are encouraged to apply.
• Experience in admin, project coordination, or documentation is a plus.
• Proficient in MS Office (Excel and Word) and record management.

Responsibilities

• Maintain and organize project files, records, reports, contracts, and supporting documents.
• Update project progress, timelines, milestones, and status in the Project Dashboard.
• Monitor deadlines and follow up on outstanding actions or documentation.
• Coordinate with multiple departments on project updates.
• Assist in preparing project reports, letters, forms, and meeting documents.
• Arrange meetings, prepare minutes, and follow up on action items.
• Track delivery, installation, testing, commissioning, training, and customer acceptance docs.
• Compile documents for project claims, completion, and close-out.
• Manage filing, correspondence, schedules, calendars, and admin matters.
• Coordinate document submissions, signatures, approvals, and circulation.
• Support PMO Manager and team with other admin and project tasks.

Skills

Documentation management

Project coordination

MS Office proficiency

Communication skills

Deadline-oriented

Education

Diploma or Bachelor's degree in Business Administration/Project Management

Job description

ADMIN, PROJECT MANAGEMENT OFFICE (PMO)

We are looking for an Admin, Project Management Office (PMO) to provide administrative, documentation, and coordination support for project activities. The role is responsible for maintaining project records, updating project progress, monitoring timelines, following up on pending actions, and supporting the PMO team to ensure project information and documentation are properly organized throughout the project lifecycle.

Key Responsibilities

• Maintain and organize project files, records, reports, contracts, and supporting documents.
• Update project progress, timelines, milestones, and status in the Project Dashboard.
• Monitor important project deadlines and follow up on outstanding actions or documentation.
• Coordinate with Business Development, Procurement & Sourcing, Account, Operations, and other relevant departments on project updates.
• Assist in preparing project reports, letters, forms, meeting documents, and other supporting documentation.
• Arrange project meetings, prepare meeting minutes, and follow up on agreed action items.
• Track project delivery, installation, testing, commissioning, training, and customer acceptance documentation.
• Assist in compiling documents for project claims, completion, and close-out.
• Manage departmental filing, correspondence, schedules, calendars, and general administrative matters.
• Coordinate document submission, signatures, approvals, and circulation to relevant parties.
• Support the PMO Manager and project team with other administrative and project-related tasks when required.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Project Management, Management, or related field.
• Fresh graduates are encouraged to apply.
• Experience in administration, project coordination, or documentation will be an added advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Good documentation, filing, and record management skills.
• Good communication and coordination skills.
• Detail-oriented, organized, and able to follow up on pending matters.
• Able to manage multiple tasks and meet deadlines.
• Able to work independently and as part of a team.

Skills & Competencies

• Administrative and documentation management.
• Project tracking and follow-up.
• Good organizational and coordination skills.
• Strong attention to detail and accuracy.
• Good communication and teamwork.
• Responsible, proactive, and able to manage multiple priorities.