Personal Secretary

Extra EXCEL (Malaysia) Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 45,000; Full time

Benefits offered by this job

Rewarding career opportunities

Medical, dental & optical benefits

Family medical benefits

Hospitalisation coverage

GPA Insurance

Statutory contributions (EPF/SOCSO/EIS

HRDF

Company T‑Shirt

Staff parking

Health screening every two years

Phone reimbursement

Job summary

Extra EXCEL (Malaysia) Sdn Bhd is seeking a reliable and detail-oriented Secretary to provide full secretarial and administrative support to the General Manager in Petaling Jaya. The role includes scheduling, meeting coordination, report preparation and travel arrangements, with a 5-day workweek from Monday to Friday (8.30am–5.30pm).

The position offers a monthly salary range of RM3,000–RM4,000, with benefits and opportunities for professional growth.

Qualifications

• Diploma or professional certificate in secretarial field is required.
• Minimum 3 years’ experience in secretarial or HR.
• Excellent planning, detail orientation, initiative and confidentiality.

Responsibilities

• Plan and manage schedules, appointments, meetings and take minutes.
• Provide comprehensive secretarial and administrative support to the General Manager and management.
• Assist in research and follow up on assigned projects.
• Arrange travel, visas, accommodation, transportation and expense claims for senior management.
• Support Marketing in internal and external events preparation and presentations.
• Attend to customer orders and inquiries as needed.
• Undertake other tasks as assigned by management.

Skills

Secretarial

Scheduling & planning

Communication

Confidentiality

Travel coordination

Mandarin (reading)

Education

Diploma in Secretarial / Professional Secretarial Certificate

Job description

We are seeking a reliable and detail-oriented Secretary to provide full secretarial and administrative support to the General Manager. The role involves managing schedules and meetings, preparing reports and minutes, coordinating travel arrangements, supporting internal and external events, and handling customer enquiries.

Full-Time - 5 days/week (Mon - Fri: 8.30am - 5.30pm)

Salary Range: RM3,000 - RM4,000

Responsibilities:

• Plan and manage schedules, appointments, meetings, and screen phone calls; prepare reports and take minutes.
• Provide comprehensive secretarial, administrative, and confidential support to the General Manager and management.
• Assist the General Manager in research and accurately follow up on assigned projects.
• Arrange travel, visas, accommodation, transportation, and expense claims for senior management.
• Collaborate closely with the Marketing Department, assisting in the preparation and presentation for internal & external events.
• Attend to customer orders and inquiries as needed.
• Undertake any other tasks as assigned by management.

Requirements:

• At least Diploma in Secretarial, Professional Secretarial Certificate or related experiences
• Good in planning, attention to details, initiative, trustworthy, self-discipline & independent with strictest of confidentiality in carrying out daily duties and projects
• Minimum 3 years’ working experience in Secretarial or HR field
• Good written and oral communication skills, able to read and write Mandarin is an advantage
• Able to travel as and when required
• Experience in Account/Finance is an added advantage
• Immediate interview for candidate who can join promptly

Benefits We Offer:

• Rewarding career opportunities
• Medical benefit, dental and optical benefit
• Exceptional medical benefit for family members
• Company hospitalization upon confirmation
• Company GPA Insurance upon confirmation
• Statutory contributions (EPF, SOCSO, EIS, HRDF)
• Company T-Shirt
• Company parking for eligible staff
• Health Screening (every two years) for eligible staff
• Handphone expenses reimbursement for eligible staff