Admin Secretary

Private Advertiser; West Coast Division; On-site; MYR 24,000 - 48,000; Full time

Job summary

Private Advertiser is seeking a capable secretary/administrative assistant in Sabah. You will provide essential support to management, handle correspondence, prepare reports and presentations, and coordinate meetings and travel. The role requires good organizational skills and proficiency in MS Office.

Responsibilities include liaising with internal and external stakeholders, assisting HR and finance tasks, and ensuring document confidentiality. Immediate availability is a plus.

Qualifications

• Familiar with office procedures and document handling.
• Strong verbal and written communication skills
• able to multitask and meet deadlines
• Customer and client liaison experience preferred
• Proactive and detail-oriented
• Immediate availability is a plus

Responsibilities

• Provide secretarial and administrative support to management.
• Handle correspondence, emails, phone calls and filing of documents.
• Prepare reports, letters, presentations and meeting minutes.
• Coordinate meetings, appointments and travel arrangements.
• Arrange and coordinate drivers’ daily schedules and transportation.
• Monitor drivers’ attendance and movements as required.
• Maintain proper filing systems and office records.
• Assist in monitoring office supplies and procurement.
• Liaise with internal departments, clients and external parties.
• Support HR and finance administrative tasks as required.
• Ensure confidentiality of company documents and information.
• Perform ad-hoc duties assigned by management.

Skills

Communication

Multitasking

Time management

Well-organized

Education

SPM/Diploma in Business Administration

Tools

Microsoft Office

Job description

Provide secretarial and administrative support to management.

Handle correspondence, emails, phone calls, and filing of documents.

Prepare reports, letters, presentations, and meeting minutes.

Coordinate meetings, appointments, and travel arrangements.

Arrange and coordinate drivers’ daily schedules, transportation, and assignments.

Monitor drivers’ attendance, movement, and transport arrangements when required.

Maintain proper filing systems and office records.

Assist in monitoring office supplies and procurement matters.

Liaise with internal departments, clients, and external parties.

Support HR and finance administrative tasks when required.

Ensure confidentiality of company documents and information.

Perform ad-hoc duties assigned by management.

Job Requirements

Minimum SPM, Diploma, or equivalent qualification in Business Administration or related field.

At least 1–2 years of working experience in administrative or secretarial roles.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Good communication and interpersonal skills.

Well-organized, responsible, and able to multitask.

Able to work independently with minimum supervision.

Strong attention to detail and time management skills.

Chinese speaking candidates are preferred to facilitate communication with Mandarin-speaking clients and management.

Immediate availability will be an added advantage.