Personal Assistant to Managing Director

SmartHire by SEEK; Seberang Perai; On-site; MYR 33,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Personal accident insurance

Hospitalisation coverage

Yearly salary increment

Allowance

Job summary

SmartHire by SEEK in Perai, Penang, seeks a Personal Assistant to the Managing Director to support scheduling, documentation, coordination and daily administrative matters.

The role requires 2–5 years' experience, a Diploma or above in Business Administration/Management, and proficiency in English (Mandarin a plus). On-site, Monday–Friday, 8:00 am to 5:45 pm.

Qualifications

• Diploma or above in Business Administration, Management or related field is required.
• 2–5 years of experience as Personal Assistant/Executive Assistant or similar role preferred.
• Proficiency in English; Mandarin is an advantage for communicating with Chinese-speaking stakeholders.
• Strong communication and interpersonal skills for effective collaboration.
• Good computer skills, particularly in Microsoft Office, to support document work.
• Well-organised and able to work independently while handling confidential information.

Responsibilities

• Manage schedules: coordinate MD’s appointments, meetings, and calendar.
• Prepare documents: reports, letters, presentations and other business materials.
• Arrange logistics: meetings, travel and appointments for efficient planning.
• Follow up on tasks: track matters assigned by the MD and support timely completion.
• Coordinate stakeholders: liaise with departments, customers, suppliers and partners.
• Protect confidentiality: handle confidential information with discretion.
• Provide daily support: assist MD with administrative matters and other duties.

Skills

Scheduling

Documentation

Logistics coordination

Confidentiality

MS Office

Independent work

Executive support

Bilingual English/Mandarin

Education

Diploma or above in Business Administration/Management

Tools

Microsoft Office

Job description

Our client is seeking a Personal Assistant to Managing Director to join their team!

Based in Perai, Penang, this full-time permanent opportunity offers a salary of RM3,000 - RM5,500 for an organised professional supporting the Managing Director across scheduling, documentation, coordination and daily administrative matters.

What you'll be doing?

• Manage schedules: Coordinate the Managing Director’s appointments, meetings and daily calendar.
• Prepare documents: Develop reports, letters, presentations and other business materials.
• Arrange logistics: Organise meetings, travel and appointments to support efficient planning.
• Follow up on tasks: Track matters assigned by the Managing Director and support timely completion.
• Coordinate stakeholders: Liaise with departments, customers, suppliers and business partners.
• Protect confidentiality: Handle confidential documents and information with appropriate discretion.
• Provide daily support: Assist the Managing Director with administrative matters and other assigned duties.

Who are they looking for?

• Relevant education: A Diploma or above in Business Administration, Management or a related field is required.
• Relevant experience: 2-5 years of experience as a Personal Assistant, Executive Assistant or in a similar role is preferred.
• Language capability:Required proficiency English and Mandarin is an advantage for communicating with Chinese-speaking customers and business partners.
• Communication skills: Good communication and interpersonal skills will support effective collaboration with internal and external stakeholders.
• Microsoft Office skills: Good computer skills, particularly in Microsoft Office, will support efficient document and administrative work.
• Organisation and independence: A well-organised, responsible approach and the ability to work independently will be important.
• Discretion: The successful candidate will be able to handle confidential information carefully and professionally.
• Executive support: A willingness to work closely with and support the Managing Director is essential.
• Work arrangement: The role requires on-site in Perai, Penang, Monday to Friday, from 8.00 am to 5.45 pm.

Why you should consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

• Medical insurance, personal accident insurance and hospitalisation coverage.
• Allowance.
• Yearly salary increment.