Personal Executive Assistant

Brighten Business Consulting; Selangor; On-site; MYR 78,000 - 134,000; Full time

Job summary

Brighten Business Consulting in Malaysia is seeking a proactive Personal Assistant / Executive Assistant to support senior leadership in business and personal matters. You will manage executive schedules, coordinate business activities, and assist with operations, research, and business development initiatives.

The role requires attention to detail, trustworthiness, and handling confidential matters professionally in a dynamic environment.

Qualifications

• Diploma or degree in Business Administration or related field.
• 5-7 years of experience in executive support, office operations or business development coordination.
• Background in property, architecture, hospitality, or operations-focused industries is an advantage.
• Fluent in English, Chinese, and Cantonese.

Responsibilities

• Provide executive support by managing calendars, meetings, communications, travel arrangements, and confidential matters.
• Coordinate leadership meetings, investor calls, site visits, and follow-up actions.
• Prepare reports, presentations, proposals, meeting materials, and business documents.
• Support daily office operations, documentation, expense tracking, and administrative tasks.
• Conduct research and assist with business development activities, partnerships, and special projects.
• Collaborate with internal teams, external partners, and vendors to ensure smooth coordination.

Skills

Executive support

Calendar management

Travel coordination

Vendor liaison

Bilingual English/Chinese

Education

Diploma or Degree in Business Administration

Tools

Google Workspace

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Our client is a growing company operating across the property, hospitality, and technology sectors, with a focus on developing and managing innovative spaces and business solutions.

The company offers a dynamic and fast-paced working environment, providing opportunities to work closely with senior leadership and support business growth initiatives across Southeast Asia.

About the Role

We are looking for a proactive and organized Personal Assistant / Executive Assistant to support senior leadership in both business and personal matters.

This role goes beyond traditional administrative duties and involves managing executive schedules, coordinating business activities, supporting operations, conducting research, and assisting with business development initiatives. The ideal candidate is detail-oriented, trustworthy, and able to handle confidential matters professionally.

Key Responsibilities

• Provide executive support by managing calendars, meetings, communications, travel arrangements, and confidential matters
• Coordinate leadership meetings, investor calls, site visits, and follow-up actions
• Prepare reports, presentations, proposals, meeting materials, and business documents
• Support daily office operations, documentation, expense tracking, and administrative tasks
• Conduct research and assist with business development activities, partnerships, and special projects
• Collaborate with internal teams, external partners, and vendors to ensure smooth coordination

Job Requirements

• Diploma or Degree in Business Administration or related fields
• 5-7 years of experience in executive support, office operations, administration, or business development coordination
• Background in property, architecture, hospitality, or operations-focused industries is an advantage
• Fluent in English, Chinese, and Cantonese
• Proficient in Google Workspace, Microsoft Office, and productivity tools
• Resourceful, proactive, and able to work in a dynamic environment

Preferred / Bonus Skills

• Experience with partner development in real estate, hospitality, and/or tech
• Knowledge of commercial leasing, facilities, or tenant management systems
• Multilingual (especially SEA languages: Thai, Vietnamese, Bahasa Indonesia)
• Experience working directly with founders or senior leadership in a startup

Office Locations:Kota Damansara, Bandar Utama, or Bangsar South

Annual Leave:Starting from 14 days
Working hour: 9am - 6pm