Personal Assistant

RTS INFINITY SDN BHD; Selangor; On-site; MYR 70,000 - 108,000; Full time

Job summary

RTS INFINITY SDN BHD is seeking a proactive Personal Assistant (PA) to the CEO in Malaysia. The role covers executive support, project coordination, and operational tasks, with responsibility for managing schedules, meetings, travel, and confidential records.

You will coordinate multiple departments, prepare documents, and ensure follow-through on decisions. The ideal candidate communicates in English, Bahasa Malaysia and Mandarin, with strong organisational skills and high professionalism.

Qualifications

• Strong organisational and time-management skills.
• Able to multitask and manage several matters simultaneously.
• Good communication and interpersonal skills.
• Able to communicate effectively in English, Bahasa Malaysia and Mandarin.
• Proficient in Microsoft Office / Google Workspace and general digital tools.
• Possess own transportation and able to travel when necessary.
• High level of confidentiality, integrity and professionalism.

Responsibilities

• Manage CEO’s daily schedule, appointments, meetings and reminders.
• Organise and prioritise tasks according to urgency and importance.
• Prepare documents, reports, presentations, meeting materials and correspondence.
• Take meeting notes and follow up on action items.
• Maintain proper filing and confidential records.
• Handle calls, messages, emails and general correspondence when required.
• Assist CEO in coordinating multiple business projects and departments.
• Track project progress, deadlines and outstanding matters.
• Coordinate internal and external meetings and prepare agendas.
• Follow up on decisions and tasks after meetings.
• Assist with office administration and day-to-day operational matters.
• Coordinate travel arrangements, bookings and itineraries.

Education

Diploma/Degree or relevant working experience

Tools

Microsoft Office

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

About the role

Position: Personal Assistant (PA) to CEO

Employment Type: Full-Time

Working Days: Monday – Friday

Job Responsibilities

The Personal Assistant will work closely with the CEO and provide comprehensive support across daily business activities, projects and personal administrative matters.

Executive & Administrative Support

Manage CEO’s daily schedule, appointments, meetings and reminders.

Organise and prioritise tasks according to urgency and importance.

Prepare documents, reports, presentations, meeting materials and correspondence.

Take meeting notes and follow up on action items.

Maintain proper filing and confidential records.

Handle calls, messages, emails and general correspondence when required.

Business & Project Coordination

Assist the CEO in coordinating multiple business projects and departments.

Follow up with department heads, staff, suppliers, contractors and external parties.

Track project progress, deadlines and outstanding matters.

Ensure instructions from the CEO are communicated clearly and followed through.

Provide regular progress updates without requiring constant reminders.

Assist in research, quotations, comparisons and information gathering for management decisions.

Meetings & Appointments

Arrange internal and external meetings.

Coordinate appointments with business partners, clients and other stakeholders.

Prepare meeting agendas and relevant documents.

Follow up on decisions and tasks after meetings.

Operational Support

Assist with office administration and day-to-day operational matters.

Coordinate with vendors, contractors and service providers.

Check quotations, invoices, documents and supporting information before submitting them to the CEO.

Assist with events, business functions and company activities when required.

Personal Assistance

Assist the CEO with reasonable personal arrangements, appointments and errands when required.

Coordinate travel arrangements, bookings and itineraries.

Maintain confidentiality regarding all business and personal matters.

Requirements

Diploma/Degree or relevant working experience.

Previous experience as a Personal Assistant, Executive Assistant, Secretary or similar role is an advantage.

Strong organisational and time-management skills.

Able to multitask and manage several matters simultaneously.

Good communication and interpersonal skills.

Proficient in Microsoft Office / Google Workspace and general digital tools.

Able to communicate effectively in English, Bahasa Malaysia and Mandarin to effectively communicate with Mandarin-speaking clients.

Possess own transportation and able to travel when necessary.

Responsible, punctual and detail-oriented.

High level of confidentiality, integrity and professionalism.

The Person We Are Looking For

We are looking for someone who is proactive, resourceful and execution-driven.

The ideal candidate should not only wait for instructions. You should be able to understand priorities, anticipate what needs to be done, follow up independently and make sure tasks are completed.

You should be comfortable working in a fast-paced environment where priorities may change quickly.

Most importantly:

When the CEO assigns a task, you take ownership of it, follow it through and close the loop.