Personal Assistant

Bahru Stainless Sdn Bhd; Johor Bahru; On-site; MYR 36,000 - 48,000; Full time

Job summary

Bahru Stainless Sdn Bhd in Malaysia is seeking a dedicated secretary/PA to support the CEO with calendar management, meeting coordination, travel arrangements, and document preparation.

You will handle calls, messages, and correspondence, maintain confidential filing, liaise with internal teams, suppliers, hotels, and external parties in English, Chinese and Bahasa Malaysia, and ensure MS Office proficiency and discreet multitasking.

Qualifications

• Diploma or degree in Business Administration, Secretarial Studies, or related field.
• Previous experience as a Secretary, Personal Assistant, or similar position is preferred.
• Good communication and interpersonal skills.
• Proficient in English, Chinese and Bahasa Malaysia.

Responsibilities

• Manage daily schedules, appointments, meetings, and reminders.
• Arrange business trips, including flight tickets, hotels, transportation, and travel itineraries.
• Prepare and submit claims, expenses, receipts, and other related documents.
• Handle incoming calls, messages, correspondence, and follow up matters.
• Maintain proper filing of confidential and important documents.
• Liaise with internal departments, suppliers, hotels, travel agents, and external parties.

Skills

Communication skills

Languages: English, Chinese, Bahasa

Microsoft Office

Education

Diploma/Degree in Business Administration or Secretarial Studies

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide secretarial and administrative support to the CEO.

Key responsibilities

• Manage daily schedules, appointments, meetings, and reminders
• Arrange business trips, including flight tickets, hotels, transportation, and travel itineraries
• Prepare and submit claims, expenses, receipts, and other related documents
• Manage and arrange the CEO's meals, refreshments, pantry supplies, and office requirements
• Coordinate meetings, business appointments, dinners, and other engagements
• Prepare letters, emails, reports, presentations, and other documents as required
• Handle incoming calls, messages, correspondence, and follow up matters
• Maintain proper filing of confidential and important documents
• Liaise with internal departments, suppliers, hotels, travel agents, and external parties when required
• Arrange transportation, drivers, deliveries, and other necessary arrangements

About you

• Diploma/Degree in Business Administration, Secretarial Studies, or related field
• Previous experience as a Secretary, Personal Assistant, or similar position is preferred
• Good communication and interpersonal skills
• Good command of English, Chinese and Bahasa Malaysia
• Proficient in Microsoft Office
• Well organized, responsible, proactive, and trustworthy
• Able to handle confidential information with discretion
• Able to multitask and work independently
• Willing to handle ad-hoc and urgent requests when required