Executive Assistant

Cweng Renovation; Selangor; On-site; MYR 36,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking a hands-on Personal Assistant/Executive Assistant to support the Director with day-to-day business activities in a fast-moving design and renovation environment in Selangor.

You will accompany the Director to meetings, take notes, manage schedules, liaise with clients and internal teams, and handle confidential information with professionalism. Fluency in English, Bahasa Malaysia and Mandarin preferred; own transport required.

Qualifications

• Proficient in English, Bahasa Malaysia and Mandarin to communicate with diverse clients and stakeholders.
• Good communication and interpersonal skills.
• Strong sense of responsibility and time management.
• Punctual, hardworking, organized and detail-oriented.
• Proactive and able to follow up on tasks without constant reminders.
• Fast learner with good problem-solving ability.
• Able to multitask and adapt to changing schedules and priorities.
• Willing to accompany the Director for meetings, appointments and site visits.

Responsibilities

• Provide day-to-day personal and executive support to the Director.
• Accompany the Director to client meetings, site visits, appointments and business activities when required.
• Take clear notes during meetings and track important discussions, instructions and action items.
• Follow up on tasks assigned by the Director and ensure timely completion.
• Manage and coordinate the Director's schedule, appointments, meetings and daily arrangements.
• Assist in communicating and coordinating with clients, designers, site teams, suppliers and other relevant parties.
• Keep the Director updated on pending matters, deadlines and important follow-ups.
• Assist with documents, information preparation and other administrative matters when required.
• Handle ad-hoc tasks and day-to-day business matters assigned by the Director.

Skills

English

Bahasa Malaysia

Mandarin

Communication

Time management

Multitasking

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This is a hands-on role supporting the Director with day-to-day business activities. You will work closely with the Director, clients and internal teams, providing personal and executive support in a fast-moving working environment.

Key responsibilities

Provide day-to-day personal and executive support to the Director

Accompany the Director to client meetings, site visits, appointments and business activities when required

Take clear notes during meetings and keep track of important discussions, instructions and action items

Follow up on tasks assigned by the Director and ensure matters are completed within the required timeline

Manage and coordinate the Director's schedule, appointments, meetings and daily arrangements

Assist in communicating and coordinating with clients, designers, site teams, suppliers and other relevant parties

Keep the Director updated on pending matters, deadlines and important follow-ups

Assist with documents, information preparation and other administrative matters when required

Handle ad-hoc tasks and day-to-day business matters assigned by the Director

Maintain confidentiality and professionalism when handling company, client and Director-related information

About you

Proficient in English, Bahasa Malaysia and Mandarin to effectively communicate with our diverse client base and stakeholders.

Good communication and interpersonal skills

Strong sense of responsibility and good time management

Punctual, hardworking, organised and detail-oriented

Proactive and able to follow up on tasks without constant reminders

Fast learner with good problem-solving ability

Able to multitask and adapt to changing schedules and priorities

Comfortable meeting clients and communicating with different parties

Willing to accompany the Director for meetings, appointments and site visits when required

Able to work independently with minimal supervision

Possess own transport and a valid driving licence

Previous experience as a Personal Assistant, Executive Assistant, Secretary or similar role is an advantage

Experience in the interior design, renovation or construction industry will be an added advantage