Personal Assistant

OrgScale Recruitment; Selangor; On-site; MYR 50,000 - 84,000; Full time

Job summary

Jora Malaysia is seeking a proactive Personal Assistant/Executive Assistant to provide comprehensive administrative and personal support to upper management in a fast-paced environment.

The role requires meticulous organization, strong communication skills, and the ability to manage multiple tasks with discretion. You will handle calendars, meetings, and document preparation while coordinating with internal and external parties.

Qualifications

• Experience in Personal Assistant, Executive Assistant, Administrative or similar roles.
• Proficient in Microsoft Word and Microsoft Excel.
• Highly independent, organized and detail-oriented with strong follow-through on tasks.
• Able to understand and execute instructions quickly and accurately.
• Good time management and ability to handle multiple tasks.

Responsibilities

• Provide comprehensive administrative and personal support to upper management.
• Manage calendars, appointments, meetings, and daily schedules efficiently.
• Coordinate and follow up on tasks, appointments, documents, and other matters as required.
• Prepare, organize, and maintain documents, reports, records, and correspondence.
• Handle day-to-day administrative tasks and ensure timely completion of assigned duties.
• Assist with meeting arrangements, scheduling, and coordination with internal and external parties.
• Manage confidential information and documents with professionalism and discretion.
• Respond promptly to instructions and adapt to changes in priorities or schedules.
• Follow up on outstanding matters and ensure tasks are completed within the required timeline.
• Provide ad-hoc support to management as and when required.

Skills

Microsoft Word

Microsoft Excel

Organized

Detail-oriented

Communication skills

Time management

Discretion

Interpersonal skills

Proactive

Multitasking

Independent

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Provide comprehensive administrative and personal support to upper management.
• Manage calendars, appointments, meetings, and daily schedules efficiently.
• Coordinate and follow up on tasks, appointments, documents, and other matters as required.
• Prepare, organize, and maintain documents, reports, records, and correspondence.
• Handle day-to-day administrative tasks and ensure timely completion of assigned duties.
• Assist with meeting arrangements, scheduling, and coordination with internal and external parties.
• Manage confidential information and documents with professionalism and discretion.
• Respond promptly to instructions and adapt to changes in priorities or schedules.
• Follow up on outstanding matters and ensure tasks are completed within the required timeline.
• Provide ad-hoc support to management as and when required.

Requirements:

• Previous experience in Personal Assistant, Executive Assistant, Administrative, or similar roles will be an advantage.
• Proficient in Microsoft Word and Microsoft Excel.
• Highly independent, organized, and detail-oriented, with strong follow-through on assigned tasks.
• Able to understand and execute instructions quickly and accurately.
• Comfortable working in a fast-paced environment and responding effectively to changes in priorities or situations.
• Strong communication and interpersonal skills.
• Good time management skills with the ability to handle multiple tasks simultaneously.
• Mature, responsible, proactive, and able to maintain confidentiality.
• Working hours: Monday to Friday, 9:00 AM - 6:00 PM
• Opportunities for promotion

Ability to commute/relocate:

• Sri Petaling: Reliably commute or planning to relocate before starting work (Preferred)