Senior Executive Assistant

The Line Between; Kuala Lumpur; Hybrid; MYR 100,000 - 167,000; Full time

Job summary

The Line Between in Kuala Lumpur is seeking a highly organized executive assistant to support the C-suite, manage day-to-day operations, and assist with business development across Southeast Asia.

This hybrid role requires 5–7 years of relevant experience, excellent English and Cantonese, and strong organizational skills for multitasking across schedules, travel, and research.

Qualifications

• 5–7 years of executive support, office ops, or BD coordination.
• Strong communication in English and Cantonese.
• Highly organized with strong documentation skills.
• Proficient in Google Workspace and Microsoft Office.
• Ability to manage schedules, travel, and cross‑regional tasks.
• Experience with market research and business development is a plus.

Responsibilities

• Manage professional and personal schedules, meetings, and travel.
• Coordinate investor calls, site visits, and internal leadership check-ins.
• Handle personal logistics (e.g. events, household appointments, travel bookings).
• Draft emails and meeting notes; maintain confidentiality on sensitive matters.
• Oversee day-to-day office operations and coordination.
• Maintain records, filing, and documentation standards; prepare agendas, briefing notes, meeting summaries, and follow-ups; Track expenses and reimbursements.
• Research across a wide range of topics and scope.
• Liaise with internal teams, external partners, and vendors professionally.
• Prepare pitch decks, proposals, and overview documents.

Skills

Executive support

Office administration

Bilingual English & Cantonese

Research skills

Documentation

Multitasking

Cross-functional coordination

Tools

Google Workspace

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Line Between – Kuala Lumpur, Kuala Lumpur

We are a growing company operating across property, hospitality, and technology — designing and managing spaces from co-working to multi-purpose developments. We're looking for a highly organised and self-driven individual to support our C-suite, run day-to-day operations, and assist with business development across Southeast Asia. This hybrid role suits someone comfortable working at the intersection of real estate and operations — equally at ease managing schedules and diving into market research.

Key responsibilities

• Manage professional and personal schedules, meetings, and travel
• Coordinate investor calls, site visits, and internal leadership check-ins
• Handle personal logistics (e.g. events, household appointments, travel bookings)
• Draft emails and meeting notes; maintain confidentiality on sensitive matters
• Oversee day-to-day office operations and coordination
• Maintain records, filing, and documentation standards; prepare agendas, briefing notes, meeting summaries, and follow-upsTrack expenses and reimbursements
• Research across a wide range of topics and scope
• Liaise with internal teams, external partners, and vendors professionally
• Prepare pitch decks, proposals, and overview documents

About you

• 5–7 years experience in executive support, office/admin ops, or BD coordination
• Strong communication skills in English and Cantonese
• Highly organised with strong documentation skills; proactive, fast in task tracking, ability to think from counterparties' perspectives, comfortable multitasking across priorities
• Good research skills and desktop publishing sensibility
• Competent in Google Workspace and Microsoft Office; project management tools a plus
• Integrity, discretion, and good business etiquette when representing leadership
• Familiarity with property, architecture, hospitality, and/or operations-heavy sectors is a plus
• Experience with partner development in real estate, hospitality, and/or tech
• Understanding of commercial leasing, facilities, or tenant management systems
• Multilingual (especially SEA languages: Thai, Vietnamese, Bahasa Indonesia)

Sign in to start saving jobs in your profile.

Don’t have a Jora account? Register with:

Do you want to receive recommendations for similar jobs?

By creating an email alert, I agree to Jora's Terms and Privacy Policy and can unsubscribe anytime. If I'm below legal age requirements, I have parental consent for Jora to process my data.