Management Trainee to Managing Director

DIGITAL WAY GROUP SDN. BHD.; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

DIGITAL WAY GROUP SDN. BHD. is seeking an Executive Assistant to provide full executive and administrative support to the Managing Director, including managing the calendar, appointments and daily schedule.

You will be the MD’s main liaison with internal teams, department heads, clients and suppliers, preparing agendas, minutes, and tracking actions, ensuring timely completion of key projects. Strong communication in English, Chinese and Bahasa Malaysia is important.

Qualifications

• Bachelor’s degree in any field. Fresh graduates are welcome to apply, and experience as an executive assistant, personal assistant or in an administrative role is an advantage.
• Good written and spoken Chinese (to communicate with suppliers in China), English and Bahasa Malaysia.
• Strong organisational and time management skills, detail-oriented, and able to handle several tasks and deadlines at once.
• Professional, mature and discreet, with good communication and interpersonal skills and the confidence to deal with people at all levels.
• Proactive, self-disciplined and a quick learner who can work independently, adapt to a fast-paced environment, and is keen to use AI tools.
• Able to work flexible hours and travel when required, and must have your own transport.

Responsibilities

• Provide full executive and administrative support to the Managing Director, including managing the calendar, appointments and daily schedule.
• Act as the main point of contact between the Managing Director and internal teams, department heads, clients and suppliers, and help carry out the MD’s instructions across the business.
• Attend meetings with the Managing Director, prepare agendas, take minutes, and track action items, key tasks and projects through to completion with regular status updates.
• Communicate with suppliers in China and other business partners by phone, message and email to coordinate arrangements, follow up on orders and resolve issues.
• Prepare and manage correspondence, reports, presentations and business documents, and keep physical and digital filing systems organised, handling confidential information with discretion.
• Arrange business meetings, company events and client or supplier visits, use AI tools to work more efficiently, and perform other duties as assigned.

Skills

Multilingual communication

Organisation & time management

Discretion & professionalism

Education

Bachelor's degree

Tools

AI tools

Job description

Provide full executive and administrative support to the Managing Director, including managing the calendar, appointments and daily schedule.

Act as the main point of contact between the Managing Director and internal teams, department heads, clients and suppliers, and help carry out the MD’s instructions across the business.

Attend meetings with the Managing Director, prepare agendas, take minutes, and track action items, key tasks and projects through to completion with regular status updates.

Communicate with suppliers in China and other business partners by phone, message and email to coordinate arrangements, follow up on orders and resolve issues.

Prepare and manage correspondence, reports, presentations and business documents, and keep physical and digital filing systems organised, handling confidential information with discretion.

Arrange business meetings, company events and client or supplier visits, use AI tools to work more efficiently, and perform other duties as assigned.

Requirements

Bachelor’s degree in any field. Fresh graduates are welcome to apply, and experience as an executive assistant, personal assistant or in an administrative role is an advantage.

Good written and spoken Chinese (to communicate with suppliers in China), English and Bahasa Malaysia.

Strong organisational and time management skills, detail-oriented, and able to handle several tasks and deadlines at once.

Professional, mature and discreet, with good communication and interpersonal skills and the confidence to deal with people at all levels.

Proactive, self-disciplined and a quick learner who can work independently, adapt to a fast-paced environment, and is keen to use AI tools.

Able to work flexible hours and travel when required, and must have your own transport.