General Secretary & Administration Officer

Beibu Gulf Holding (Malaysia) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 67,000 - 89,000; Full time

Job summary

Beibu Gulf Holding (Malaysia) Sdn. Bhd. in Kuala Lumpur seeks a General Secretary & Administration Officer to manage daily secretarial and administrative logistics, filing, meetings, and archives administration.

The role requires a Bachelor's degree and at least 3 years in secretarial/administrative roles, with Mandarin fluency preferred for communications and strong English reading/writing. You will coordinate across departments, craft documents, and support external liaison with discretion.

Qualifications

• Bachelor's degree or above.
• Minimum 3 years of secretarial/administrative experience.
• Mandarin fluency preferred for internal/external communications.
• Capable of business reading, writing and communication in English.
• Strong communication and coordination skills.
• Skilled in document drafting, archive management and meeting organization.
• Able to handle multiple tasks concurrently.
• Meticulous with confidentiality and service orientation.
• Able to work under pressure.

Responsibilities

• Daily secretarial and administrative logistics work.
• Document sorting and filing.
• Meeting arrangement.
• Full-process administration of company archives.
• External liaison and coordination.
• Cross-departmental communication and information transmission.
• Task supervision and document compilation.

Skills

Mandarin

English communication

Communication

Document drafting

Archive management

Meeting organization

Multitasking

Confidentiality

Education

Bachelor's degree or above

Job description

General Secretary & Administration Officer

Responsible for daily secretarial and administrative logistics work, including document sorting and filing, meeting arrangement, office supplies procurement and driver scheduling; manage the full-process administration of company archives; assist with external liaison and coordination; carry out cross-departmental communication, information transmission, task supervision and document compilation.

Key responsibilities

Daily secretarial and administrative logistics work

Document sorting and filing

Meeting arrangement

Full-process administration of company archives

External liaison and coordination

Cross-departmental communication and information transmission

Task supervision and document compilation

Requirement

Bachelor's degree or above

Minimum 3 years of working experience in secretarial or administrative positions

Fluent in Mandarin（preferred mandarin speaking candidates due to job role require for internal/external communication）

Capable of business reading, writing and communication in English

Good at communication and coordination

Skilled in document drafting, archive management and meeting organization

Able to handle multiple tasks concurrently

Meticulous in work with strong awareness of confidentiality and service

Able to work under relevant pressure