Assistant to General Manager

Forest City Hotel; Gelang Patah; On-site; MYR 35,000 - 52,000; Full time

Job summary

Forest City Hotel in Gelang Patah, Johor, Malaysia seeks a capable Administrative Assistant to the General Manager. Proficient in Mandarin, English and Malay, you will translate and draft documents, organize meetings, and write meeting minutes.

You will use PowerPoint to create work reports, manage daily documentation, collect performance data from across departments, and prepare schedules and reminders. You must be adaptable, diligent and able to handle pressure while building internal and

Qualifications

• Proficient in Mandarin, English, and Malay.
• Assist GM with daily documentation and administrative tasks.
• Draft and translate documents; organize meetings.
• Prepare schedules and work reminders; take meeting minutes.
• Collect business performance data and generate reports.
• Support VIP guest reception and maintain relationships.
• Adapt quickly to company culture and work under pressure.

Responsibilities

• Translate documents and draft communications in three languages.
• Organize meetings and write meeting minutes.
• Prepare daily, weekly, monthly, and yearly reports.
• Support GM with scheduling and travel arrangements.
• Maintain internal and external relationships with VIP guests.

Skills

Mandarin

English

Malay

Administrative support

Tools

PowerPoint

Job description

Proficient in Mandarin, English, and Malay, able to assist General Manager with daily translation tasks.

Assist the General Manager in completing daily documentation and administrative tasks, including: basic writing, drafting, and translation of documents, organizing meetings, writing meeting minutes, following up on sales, preparing schedule, and work reminders.

Proficient in using PowerPoint to create work report presentations.

Able to handle paperwork and general administrative documentation efficiently.

After adaptation, familiar with the company's daily management to a certain extent, able to assist the General Manager in collecting business performance data from various departments on a daily, weekly, monthly, and yearly basis, and generating corresponding reports.

Assist the General Manager in receiving VIP guests and maintaining good internal and external relationships.

Assist in arranging the General Manager’s business trips, meetings, and other activities.

Complete other tasks assigned by the General Manager.

Strong adaptability, stress resistance, and learning ability, able to quickly adapt to the company culture.

Possess a certain level of responsiveness.

Diligent, meticulous, and conscientious at work, with good summarization skills.

Hardworking, responsible, and willing to take on challenges and work under pressure.