Personal Assistant to Director

MEP Group of Companies; Penang; Vor Ort; MYR 56.000 - 89.000; Vollzeit

Zusammenfassung

MEP Group of Companies in Penang, Malaysia, is seeking a highly organized Personal Assistant (PA) to support the Director in personal and family capacities. You will manage schedules, travel arrangements, and arrange meetings and functions, ensuring smooth day-to-day operations.

The role requires handling confidential records, coordinating household matters, and overseeing vendors and property maintenance. A diploma or degree and 1-2 years' experience in a similar role are preferred; flexibility

Qualifikationen

• Strong organizational and multitasking abilities are essential.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office and capable of using collaboration tools.

Aufgaben

• Manage Director’s schedules, appointments, travel arrangements, meetings and functions
• Coordinate travel and accommodation requirements in connection with others
• Manage personal appointments, including medical, social, and wellness engagements.
• Handle household management.
• Arrange travel plans and reservations for the Director and family.
• Oversee property maintenance, renovations, and vendor coordination.
• Handle children’s school-related matters, extracurricular activities, and scheduling.
• Manage confidential family records and documentation.
• Undertaken ad-hoc assignments and related duties as and when required

Kenntnisse

Organizational skills

Multitasking

Independent worker

Ausbildung

Diploma or degree in business administration

Tools

Microsoft Office Suite

Zoom

Team/Webex

Jobbeschreibung

We are seeking a highly organized and discreet Personal Assistant (PA) to provide comprehensive support to the Director in his personal and family capacities. The ideal candidate will manage administrative tasks, coordinate schedules, and assist with personal and family-related matters, ensuring seamless day-to-day operations.

Job Description

• Manage Director’s schedules, appointments, travel arrangement, meetings and functions
• Coordinate travel and accommodation requirement in connection with others
• Manage personal appointments, including medical, social, and wellness engagements.
• Handle household management.
• Arrange travel plans and reservations for the Director and family.
• Oversee property maintenance, renovations, and vendor coordination.
• Handle children’s school-related matters, extracurricular activities, and scheduling.
• Manage confidential family records and documentation.
• Undertaken ad-hoc assignments and related duties as and when required

Requirements

• A diploma or degree in business administration, communications, or a related field is preferred.
• Minimum of 1-2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.
• Must be able to support boss out of standard working hour for flight booking, ticket amendment, accommodation and transport arrangement from time to time.
• Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Team, Webex) is a plus.
• Self-starter who takes initiative and can work independently with minimal supervision.
• High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.