Personal assistant / Executive Personal Assistant for the Group Managing Director

ECO Interiors International Sdn Bhd; Puchong; In loco; MYR 56.000 - 100.000; Tempo pieno

Descrizione del lavoro

ECO Interiors International Sdn Bhd is seeking a highly organized Personal Assistant to support the Group Managing Director across personal, family, and executive matters in a fast-paced environment. You will manage calendars, travel, events, and confidential communications, coordinate with internal teams and external partners, and be flexible to work outside normal hours and travel as required.

Candidates should have at least 1 year of relevant experience and demonstrate integrity, discretion

Competenze

• Minimum 1 year of relevant experience as a Personal Assistant or similar.
• Experience supporting a Managing Director or CEO is preferred.
• Strong organizational, coordination and time-management skills.
• Excellent communication and interpersonal skills.

Mansioni

• Provide day-to-day personal assistance to the Group Managing Director and family.
• Manage personal calendar, appointments, travel, and arrangements.
• Coordinate family-related events, travel and social engagements.
• Prepare presentations, reports and correspondence for business matters.
• Attend meetings, networking events as required.

Conoscenze

Personal Assistant

Executive Assistant

Discretion & confidentiality

Descrizione del lavoro

We are seeking a highly organized, discreet, proactive and service-oriented Personal Assistant to provide comprehensive support to the Group Managing Director across personal, family, business and executive matters.

The role requires a high level of trust, confidentiality and flexibility. The successful candidate will work closely with the Group Managing Director and his family, managing day-to-day personal and family arrangements, appointments, travel, social engagements and selected business matters.

The candidate must be comfortable working in a fast-paced environment, handling changing priorities and attending to matters that may arise at short notice, including after office hours, weekends and public holidays when required.

Personal & Family Support

• Provide day-to-day personal assistance to the Group Managing Director and support the smooth management of his personal and family affairs.
• Manage and coordinate the Group Managing Director’s personal calendar, appointments, commitments and schedules.
• Coordinate family-related appointments, activities, events, functions and other arrangements.
• Assist with arrangements relating to family members, including appointments, transportation, travel, dining, events and other personal commitments.
• Coordinate personal and family travel arrangements, including transportation, accommodation, itineraries, bookings and related arrangements.
• Assist in organizing family holidays, overseas trips, private functions, celebrations and other personal activities.
• Coordinate and follow up on household, lifestyle and personal arrangements where required.
• Assist with arrangements involving vendors, service providers, restaurants, hotels, clubs and other external parties.
• Assist with personal purchases, bookings, reservations, gifts and other arrangements as required.
• Support the Group Managing Director during personal and family events, social functions and other engagements when required.
• Be available to attend to urgent or short-notice personal and family matters when necessary.

Executive & Business Support

• Provide administrative and executive support to the Group Managing Director in selected business and management matters.
• Manage business appointments, meetings, correspondence, schedules and travel arrangements.
• Serve as a key point of contact between the Group Managing Director and internal and external stakeholders.
• Prepare presentations, reports, correspondence, proposals and other materials as required.
• Conduct research and gather information to support business discussions and decision-making.
• Assist with business development activities, client meetings, networking sessions and relationship management.
• Attend business meetings, dinners, networking events and selected social functions when required.
• Support the Group Managing Director in maintaining relationships with clients, business partners and other key stakeholders.

Coordination & Follow-Up

• Coordinate and follow up on matters, assignments and tasks personally delegated by the Group Managing Director.
• Liaise with internal departments, external parties, vendors and service providers to ensure matters are followed through properly.
• Monitor outstanding matters, deadlines, appointments and commitments, and provide timely reminders and updates.
• Coordinate meetings, management discussions, events and other activities involving the Group Managing Director.
• Ensure important personal, family and business matters are properly organized and followed through to completion.
• Proactively anticipate the Group Managing Director’s needs and identify potential issues before they arise.
• Assist in resolving personal, family, administrative or business-related matters as required.

Confidentiality & Discretion

• Handle highly confidential information relating to the Group Managing Director, his family, personal affairs, business interests and company matters.
• Maintain strict confidentiality and exercise sound judgement when dealing with sensitive personal, family and business information.
• Maintain professional boundaries while developing a high level of trust and understanding with the Group Managing Director and his family.
• Represent the Group Managing Director professionally and discreetly when dealing with external parties.
• Ensure personal and family matters are handled with sensitivity, respect and professionalism at all times.

Requirements

• Minimum 1 years of relevant experience as a Personal Assistant, Executive Assistant, Executive Secretary, Management Assistant or similar role.
• Experience supporting a Managing Director, CEO, business owner, high-net-worth individual or senior executive will be an added advantage.
• Experience handling personal and family arrangements, private events, travel or lifestyle-related matters is highly preferred.
• Strong organizational, coordination and time-management skills with excellent attention to detail.
• Excellent communication and interpersonal skills with the ability to interact professionally with internal and external stakeholders.
• Strong follow-up, problem-solving and multitasking abilities.
• Able to work independently, prioritize effectively and manage multiple personal, family and business matters simultaneously.
• Mature, responsible, reliable and service-oriented with a strong sense of ownership.
• High level of integrity, discretion, professionalism and confidentiality.
• Comfortable handling sensitive personal and family matters with tact and maturity.
• Flexible and adaptable to changing schedules, urgent requests and short-notice requirements.
• Willing to work outside normal working hours, including evenings, weekends and public holidays, when required.
• Willing to travel locally and overseas as required to support the Group Managing Director and his family.
• Possess a valid driving license and be comfortable with travelling or making arrangements for transportation when required would be an added advantage.