Personal Assistant to Director

Waftech Sdn. Bhd.; Bayan Lepas; On-site; MYR 33,000 - 56,000; Full time

Job summary

Waftech Sdn Bhd, a technology-based Malaysian SME established in 2006, is seeking a capable Personal Assistant to support the Director in Penang. You will manage calendars, coordinate meetings, prepare documents, handle travel arrangements, and oversee office facilities.

The role requires 3+ years in a PA/EA or secretarial position, strong organizational skills, and proficiency in MS Office. Fluency in English and Mandarin is preferred, with discretion in handling confidential information.

Qualifications

• Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, Secretary or in a similar role.
• Strong organizational, time management and coordination skills.
• Good written and verbal communication skills in English and Mandarin.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to handle confidential information with integrity and discretion.

Responsibilities

• Provide day-to-day administrative and secretarial support to the Director.
• Manage the Director’s calendar, appointments, meetings and schedules.
• Coordinate internal and external meetings, including meeting arrangements and follow-up actions.
• Prepare correspondence, reports, presentations, meeting materials and other documents as required.
• Handle travel arrangements, including flight bookings, accommodation, transportation and itineraries.
• Coordinate office facilities, maintenance, housekeeping, office supplies and related service providers.
• Assist in coordinating company events, meetings, visitors and other office activities.
• Follow up with relevant parties on assignments, deadlines and action items on behalf of the Director.
• Liaise with internal teams, customers, suppliers and external parties when required.
• Support other ad-hoc assignments and projects as directed by the Director.

Skills

Calendar management

Meeting coordination

Microsoft Office

Time management

Communication

Education

Diploma or Degree in Business Administration / Secretarial Studies

Tools

Microsoft Office

Job description

Provide day-to-day administrative and secretarial support to the Director.

Manage the Director’s calendar, appointments, meetings and schedules.

Coordinate internal and external meetings, including meeting arrangements and follow-up actions.

Prepare correspondence, reports, presentations, meeting materials and other documents as required.

Handle travel arrangements, including flight bookings, accommodation, transportation and itineraries.

Coordinate office facilities, maintenance, housekeeping, office supplies and related service providers.

Assist in coordinating company events, meetings, visitors and other office activities.

Handle confidential information and documents with a high level of discretion.

Follow up with relevant parties on assignments, deadlines and action items on behalf of the Director.

Liaise with internal teams, customers, suppliers and external parties when required.

Support other ad-hoc assignments and projects as directed by the Director.

Requirements

Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.

Minimum 3 years of experience as a Personal Assistant, Executive Assistant, Secretary or in a similar role.

Strong organizational, time management and coordination skills.

Good written and verbal communication skills in English and Mandarin.

Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

Able to handle confidential information with integrity and discretion.

Independent, proactive, detail-oriented and able to work under pressure.

Good interpersonal skills with the ability to communicate effectively with people at different levels.

Willing to handle multiple tasks and work with minimal supervision.

Experience in a manufacturing, engineering or technology environment will be an added advantage.

Waftech Sdn Bhd is a technology based Malaysian SMI Company, where it has been established at year 2006.

Waftech Sdn Bhd is a rapidly growing high technology company that conducts research, development, manufacturing and marketing of the state-of-the-art high-tech thin wafer handling and tape mounting equipment. It services the semiconductor industry, in both the wafer fabrication and semiconductor assembly.

We are serving semiconductor foundry and front-end assembly. Our products include Automatic Wafer Loader, Automatic, Semiauto and Manual Wafer Mounter, Automatic and Manual Wafer ID and Frame ID Reader and Automatic Wafer Packer / Unpacker / Sorter.

Vision & Mission & Values

Vision

To be the leading supplier of innovative and compelling automated thin wafer handling and process equipment to worldwide customers.

Mission

To build on the company's core competencies and develop into a global leader providing superior automated thin wafer handling and process equipment.

Values

Integrity | Discipline | Ownership | Teamwork | Quality | Safety |

Waftech Sdn Bhd is a technology based Malaysian SMI Company, where it has been established at year 2006.

Waftech Sdn Bhd is a rapidly growing high technology company that conducts research, development, manufacturing and marketing of the state-of-the-art high-tech thin wafer handling and tape mounting equipment. It services the semiconductor industry, in both the wafer fabrication and semiconductor assembly.

We are serving semiconductor foundry and front-end assembly. Our products include Automatic Wafer Loader, Automatic, Semiauto and Manual Wafer Mounter, Automatic and Manual Wafer ID and Frame ID Reader and Automatic Wafer Packer / Unpacker / Sorter.

Vision & Mission & Values

Vision

To be the leading supplier of innovative and compelling automated thin wafer handling and process equipment to worldwide customers.

Mission

To build on the company's core competencies and develop into a global leader providing superior automated thin wafer handling and process equipment.

Values

Integrity | Discipline | Ownership | Teamwork | Quality | Safety |