Executive Personal Assistant to Director (Mandarin/English)

Waftech Sdn. Bhd.; Bayan Lepas; On-site; MYR 33,000 - 56,000; Full time

Job summary

Waftech Sdn Bhd, a technology-based Malaysian SME established in 2006, is seeking a capable Personal Assistant to support the Director in Penang. You will manage calendars, coordinate meetings, prepare documents, handle travel arrangements, and oversee office facilities.

The role requires 3+ years in a PA/EA or secretarial position, strong organizational skills, and proficiency in MS Office. Fluency in English and Mandarin is preferred, with discretion in handling confidential information.

Qualifications

• Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, Secretary or in a similar role.
• Strong organizational, time management and coordination skills.
• Good written and verbal communication skills in English and Mandarin.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to handle confidential information with integrity and discretion.

Responsibilities

• Provide day-to-day administrative and secretarial support to the Director.
• Manage the Director’s calendar, appointments, meetings and schedules.
• Coordinate internal and external meetings, including meeting arrangements and follow-up actions.
• Prepare correspondence, reports, presentations, meeting materials and other documents as required.
• Handle travel arrangements, including flight bookings, accommodation, transportation and itineraries.
• Coordinate office facilities, maintenance, housekeeping, office supplies and related service providers.
• Assist in coordinating company events, meetings, visitors and other office activities.
• Follow up with relevant parties on assignments, deadlines and action items on behalf of the Director.
• Liaise with internal teams, customers, suppliers and external parties when required.
• Support other ad-hoc assignments and projects as directed by the Director.

Skills

Calendar management

Meeting coordination

Microsoft Office

Time management

Communication

Education

Diploma or Degree in Business Administration / Secretarial Studies

Tools

Microsoft Office

Job description

Waftech Sdn Bhd, a technology-based Malaysian SME established in 2006, is seeking a capable Personal Assistant to support the Director in Penang. You will manage calendars, coordinate meetings, prepare documents, handle travel arrangements, and oversee office facilities.

The role requires 3+ years in a PA/EA or secretarial position, strong organizational skills, and proficiency in MS Office. Fluency in English and Mandarin is preferred, with discretion in handling confidential information.