Personal Assistant / Secretary

Mah Sing Group Berhad; Kuala Lumpur; On-site; MYR 45,000 - 75,000; Full time

Benefits offered by this job

Medical card

Dental & Optical coverage

Insurance

In house Gym

Engaging off-site team-building events

Professional development opportunities

Regular Activities - Badminton, Zumba

Job summary

Mah Sing Group Berhad, listed on Bursa Malaysia, is seeking a proactive Personal Assistant to support the Board of Directors in Kuala Lumpur. The role requires meticulous attention to detail, excellent English communication, and a proactive problem-solving approach to confidential administrative tasks.

You will manage complex calendars, travel arrangements, mail, emails, calls and client management, coordinating with internal and external stakeholders.

Qualifications

• Candidate must possess at least PSC or Diploma / Degree in Business Administration, Secretarial or equivalent.
• Minimum 5 years similar working experience.
• Excellent interpersonal and communication skills.
• Strong initiative and coordination skills.
• Must maintain strict confidentiality in performing duties, honest and trustworthy.
• Able to multi task, work under minimum supervision and committed with a strong sense of urgency.
• Matured, self-motivated and possess a pleasant personality.
• Excellent command of both written & spoken English.
• Proficient in Microsoft Office applications.

Responsibilities

• Support the Board of Directors with administrative duties and confidential tasks.
• Manage professional and personal scheduling including agendas, mail, email, calls, travel arrangements, client management, and logistics.
• Coordinate arrangements between internal and external stakeholders and provide timely advice on matters.
• Record and disseminate minutes of meetings and follow up with parties as needed.
• Maintain professionalism and confidentiality across all levels of staff.
• Establish and update correspondence filing systems (hard and soft copies) for traceability and accessibility.
• Undertake personal errands, special assignments, ad-hoc functions and related duties as required.

Skills

Interpersonal communication

Problem solving

Multitasking

Discretion and confidentiality

Organization and coordination

Written and spoken English

Education

PSC or Diploma / Degree in Business Administration, Secretarial or equivalent

Tools

Microsoft Office

Job description

We are currently looking for a Personal Assistant to be the supportive force to our Board of Director. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. She will have previous experience in performing administrative duties while maintaining confidences related to high-level operations and providing support to the management.

Ensure that all personal and corporate matters are managed effectively to support the day-to-day operations

Manage professional and personal scheduling including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

Communicate and coordinate appropriate arrangements between internal and external stakeholders while providing timely advice and reminders on matters relating to your expertise, including record and disseminating minutes of meetings, correspond and follow up with appropriate parties.

Maintain professionalism and strict confidentiality with all levels of staff

Establish, maintain and ensure the timely update of the correspondence filing systems (both hard and soft copies) while ensuring that all activities supported are traceable and accessible as required

Undertake personal errands, special assignments, ad-hoc functions and related duties as and when required.

Requirements:

Candidate must possess at least PSC or Diploma / Degree in Business Administration, Secretarial or equivalent.

Minimum 5 years similar working experience.

Excellent interpersonal and communication skills.

Strong initiative and coordination skills.

Must maintain strict confidentiality in performing duties, honest and trustworthy.

Able to multi task, work under minimum supervision and committed with a strong sense of urgency.

Matured, self-motivated and possess a pleasant personality.

Excellent command of both written & spoken English.

Proficient in Microsoft Office applications.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• How would you rate your English language skills?
• Do you have secretarial experience?
• How many years' experience do you have as a Personal Assistant?
• How much notice are you required to give your current employer?
• What's your expected monthly basic salary?

Chemicals & Plastics Manufacturing 101-1,000 employees

Mah Sing Group Berhad, listed on Bursa Malaysia, is renowned for its excellence in real estate development by reinventing spaces to enhance lives. With experience spanning three decades, we specialize in various developments including high-rise residential, master-planned townships, integrated developments, Grade A office buildings, retail projects, hospitality, SoHo and industrial projects. We are committed to delivering quality and innovative products to shape Malaysia’s economic growth and social well-being.

Mah Sing Group Berhad, listed on Bursa Malaysia, is renowned for its excellence in real estate development by reinventing spaces to enhance lives. With experience spanning three decades, we specialize in various developments including high-rise residential, master-planned townships, integrated developments, Grade A office buildings, retail projects, hospitality, SoHo and industrial projects. We are committed to delivering quality and innovative products to shape Malaysia’s economic growth and social well-being.

Perks and benefits

• Medical card
• Dental & Optical coverage
• Insurance
• In house Gym
• Engaging off-site team-building events
• Professional development opportunities
• Regular Activities - Badminton, Zumba and more !