PA to Director

TIMESFLY INTERNATIONAL (MALAYSIA) SDN. BHD; Kuala Lumpur; On-site; MYR 60,000 - 93,000; Full time

Job summary

Timesfly International (Malaysia) Sdn. Bhd. seeks an Executive Assistant to provide comprehensive support to the Director in daily operations and business activities.

You will manage the Director’s schedule, meetings, travel, and related logistics, acting as a liaison across departments, clients, consultants, and authorities. You will translate reports and documents in Chinese, English, and Bahasa Malaysia, organize meetings and corporate events, and handle front desk and general office duties

Qualifications

• Diploma or above in Business Administration, Project Management, Engineering, Construction Management, Architecture, or related fields.
• Excellent command of Chinese, English, and Bahasa Malaysia, both written and spoken.
• Strong communication, coordination, interpersonal, and presentation skills.
• Strong analytical thinking, business acumen, and problem-solving skills.
• Highly organized, detail-oriented, and capable of handling multiple priorities simultaneously.

Responsibilities

• Provide comprehensive executive and administrative support to the Director in daily operations and business activities.
• Manage the Director’s schedule, meetings, appointments, business travel arrangements, and related logistics.
• Act as liaison between the Director, internal departments, project teams, clients, consultants, contractors, suppliers, government authorities, and other stakeholders.
• Prepare, review, coordinate, and translate reports, correspondence, contracts, presentations, and other business documents in Chinese, English, and Bahasa Malaysia.
• Organize meetings, client visits, project inspections, corporate events, and official functions.
• Handle front desk and office administration duties, including greeting visitors and managing calls, emails, inquiries, documents, parcels, and records.

Skills

Organization

Communication

Coordination

Presentation

Discretion

Education

Diploma or higher in Business Administration, Project Management, Engineering, Construction Management, Architecture, or related fields

Tools

MS Office

Job description

Provide comprehensive executive and administrative support to the Director in daily operations and business activities.

Manage the Director’s schedule, meetings, appointments, business travel arrangements, and related logistics.

Act as the liaison between the Director, internal departments, project teams, clients, consultants, contractors, suppliers, government authorities, and other stakeholders.

Prepare, review, coordinate, and translate reports, correspondence, contracts, presentations, and other business documents in Chinese, English, and Bahasa Malaysia.

Organize meetings, client visits, project inspections, corporate events, and official functions.

Handle front desk and office administration duties, including greeting visitors, managing calls, emails, inquiries, documents, parcels, and records.

Provide general administrative support to various departments, including filing, data entry, document preparation, and office coordination.

Maintain a professional office environment and handle confidential information with discretion.

Perform other duties and special assignments as assigned by the Director or Management.

Job Requirements:

Diploma or above in Business Administration, Project Management, Engineering, Construction Management, Architecture, or related fields.

Excellent command of Chinese, English, and Bahasa Malaysia, both written and spoken.

Strong communication, coordination, interpersonal, and presentation skills.

Strong analytical thinking, business acumen, and problem-solving skills.

Highly organized, detail-oriented, and capable of handling multiple priorities simultaneously.

High level of integrity, professionalism, confidentiality, and business etiquette.

Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Willing to travel domestically and internationally when required.

Experience supporting senior executives, directors, or C-level management will be an added advantage.

Timesfly International (Malaysia) Sdn. Bhd. is the Southeast Asia regional arm of Beijing Timesfly Technology Co., Ltd., a company founded in 2002 in Beijing, China. Recognized as both a National High-Tech Enterprise and a Beijing High-Tech Enterprise, Timesfly is a pioneering force in delivering full value chain solutions for data centers and intelligent building systems.

With a strong foundation of over 20 years of industry experience, Timesfly is committed to becoming a globally recognized builder of next-generation digital platforms.

Timesfly International (Malaysia) Sdn. Bhd. is the Southeast Asia regional arm of Beijing Timesfly Technology Co., Ltd., a company founded in 2002 in Beijing, China. Recognized as both a National High-Tech Enterprise and a Beijing High-Tech Enterprise, Timesfly is a pioneering force in delivering full value chain solutions for data centers and intelligent building systems.

With a strong foundation of over 20 years of industry experience, Timesfly is committed to becoming a globally recognized builder of next-generation digital platforms.

What can I earn as a Personal Assistant to the Director