Personal Assistant to CEO / Executive Director (Mandarin Speaker)

PropNex Realty Sdn Bhd; Petaling Jaya; Sur place; MYR 45 000 - 78 000; Plein temps

Avantages offerts par ce poste

Medical Claim

Optical Claim

Company Trip (Based on company perf.)

Attendance Allowance

Group Medical Insurance

Résumé du poste

PropNex Cheras seeks a Personal Assistant to the Chief Executive Officer (Mandarin Speaker) to provide dedicated, high-level administrative support to the CEO/Executive Director. You will manage calendars, schedule meetings, coordinate travel, and prepare meeting materials while liaising with internal departments and external stakeholders.

A proactive, discreet approach is essential. The role involves minute-taking, action-item follow-ups, and supporting top management on project coordination

Qualifications

• Mandarin language ability is required (as the role title notes Mandarin Speaker).
• Excellent written and verbal communication in English and Mandarin would be advantageous.

Responsabilités

• Provide high-level administrative support to the CEO/Executive Director, including calendar management and meeting scheduling.
• Coordinate travel arrangements and prepare materials for meetings and events.
• Handle communications between CEO/ED and internal/external stakeholders with confidentiality.
• Take meeting minutes, track action items, and follow up to ensure timely execution.
• Support top management on cross-department projects and ad-hoc duties as needed.

Description du poste

Personal Assistant to CEO / Executive Director (Mandarin Speaker)

Provide dedicated, high-level administrative support to the CEO/ED, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Proactively identify scheduling conflicts and ensure the CEO is well-prepared with necessary materials for meetings and events.

Offer limited support to the CEO/ED when required, ensuring seamless coordination across top management.

Liaise effectively with internal departments, external stakeholders, and middle management to ensure smooth communication and prompt task execution.

2. Communication and Correspondence Management

Act as a key liaison between the CEO and internal/external stakeholders, ensuring timely, professional, and clear communication.

Handle all correspondence, including emails, memos, and official documents, while maintaining strict confidentiality.

Draft, edit, and proofread communication materials to ensure alignment with the company’s branding and messaging strategies.

3. Meeting Coordination and Follow-Up

Organize meetings, prepare detailed agendas, take accurate minutes, and follow up on action items to ensure timely execution.

Compile and distribute relevant documents, supporting the CEO in decision‑making and strategic planning processes.

4. Project Coordination and Strategic Support

Track deadlines, deliverables, and resource allocations for CEO‑led projects, ensuring alignment with company objectives.

Facilitate effective collaboration between the CEO and various departments to support strategic initiatives.

5. Administrative Operations and Ad-Hoc Duties

Oversee administrative tasks such as organizing travel arrangements, handling important documents, and managing daily office operations.

Address ad‑hoc duties with flexibility and ownership, ensuring the CEO’s priorities are met efficiently.

• Medical Claim
• Optical Claim
• Company Trip (Based on company performance)
• Attendance Allowance
• Group Medical Insurance

PropNex Cheras is one of the leading branches under PropNex Malaysia, one of Malaysia's fastest‑growing real estate agencies. Built on the values of trust, service, and excellence, we provide professional real estate services across residential, commercial, industrial, land, and investment properties.

Beyond property transactions, we are committed to developing successful real estate professionals through structured training, leadership development, innovative marketing, and a collaborative team culture. We believe in creating opportunities for people to build meaningful careers while helping clients achieve their property goals.

PropNex Cheras is one of the leading branches under PropNex Malaysia, one of Malaysia's fastest‑growing real estate agencies. Built on the values of trust, service, and excellence, we provide professional real estate services across residential, commercial, industrial, land, and investment properties.

Beyond property transactions, we are committed to developing successful real estate professionals through structured training, leadership development, innovative marketing, and a collaborative team culture. We believe in creating opportunities for people to build meaningful careers while helping clients achieve their property goals.

What can I earn as a Personal Assistant to the Chief Executive Officer